Onsite Office Manager - Construction Admin

AppleOne Employment Services; Thousand Oaks (CA); On-site; USD 33,000 - 40,000; Full time

Benefits offered by this job

401(k)

Profit sharing

Business casual environment

Team-oriented culture

Daytime schedule

Job summary

AppleOne Employment Services seeks an Assistant Office Manager for our Newbury Park, CA site. This 100% onsite role supports leadership, accounting, vendors, clients, and field staff within a collaborative team. Strong communication, organization, and attention to detail are essential for success.

The position emphasizes day-to-day administrative duties, prioritization, and teamwork in a business casual environment with growth potential and a stable daytime schedule.

Qualifications

• Provide administrative support for office operations, leadership, and internal teams.
• Coordinate communication between accounting, vendors, clients, and field staff.
• Maintain organized records, documentation, correspondence, and office workflows.
• Support office projects and daily operational priorities.
• 3 to 5 years of prior experience in an Assistant Office Manager, Administrative Supervisor, Office Coordinator, or Senior Administrative Assistant role.
• Experience supporting accounting, payroll, HR, or project-related administrative functions.
• Strong Microsoft Office skills, including Excel.
• Adobe skills required.
• Excellent written and verbal communication skills.
• Strong organizational skills with high attention to detail.
• Ability to multitask, prioritize competing deadlines, and work effectively in a fast-paced office setting.
• Stable work history with strong tenure preferred.
• Professional, dependable, and collaborative work style.

Responsibilities

• Answer and route incoming calls while providing professional front office support.
• Manage emails, office correspondence, records, documentation, and administrative files.
• Support company leadership with scheduling, reporting, follow-up, and daily administrative tasks.
• Coordinate with accounting, vendors, clients, and field staff to support business operations.
• Assist with office projects, deadlines, and process organization in a fast-paced environment.
• Help maintain smooth day-to-day office operations through strong prioritization and communication.

Skills

Office administration

Communication

Multitasking

Teamwork

Tools

Excel

Adobe

Job description

AppleOne Employment Services seeks an Assistant Office Manager for our Newbury Park, CA site. This 100% onsite role supports leadership, accounting, vendors, clients, and field staff within a collaborative team. Strong communication, organization, and attention to detail are essential for success.

The position emphasizes day-to-day administrative duties, prioritization, and teamwork in a business casual environment with growth potential and a stable daytime schedule.