Construction Office Manager: Finances & Project Ops

AppleOne Employment Services; Tampa (FL); Presencial; USD 50.000 - 55.000; Jornada completa

Descripción de la vacante

AppleOne Employment Services in Tampa, FL is seeking an experienced Office Manager (Construction) to oversee daily office operations, bookkeeping, and project documentation in a busy construction environment.

You will support company leadership, co-ordinate subcontractors and vendors, manage accounting tasks in QuickBooks Online, process payables and payroll, and maintain accurate records, COIs, licenses, and closeout materials with strong attention to detail.

Formación

• 2+ years of office management and bookkeeping experience with a general contractor is required.
• 3-5 years of related experience is ideal.
• Strong hands-on QuickBooks Online experience, including A/P, A/R, bank reconciliations and reporting.
• Payroll and employee benefits administration experience.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Experience with construction documentation including subcontracts, COIs, permits, licenses, and closeout materials.

Responsabilidades

• Maintain accurate financial records in QuickBooks Online, including daily transactions, reconciliations, accounts payable, accounts receivable, reporting, and job cost support.
• Process invoices, payment applications, subcontractor pay applications, check requests, credit applications, payroll, and employee benefits administration.
• Support construction project administration by maintaining subcontracts, certificates of insurance, contractor licenses, permits, closeout packages, O&M manuals, warranties, and project documentation.
• Coordinate office and warehouse operations, including maintenance, repairs, supplies, equipment service, vendor relationships, IT setup, and basic administrative support.
• Assist the President, Operations Manager, and staff with scheduling, meeting coordination, phone and email communication, file organization, and other administrative needs.
• Build professional relationships with subcontractors, suppliers, project partners, vendors, and internal team members to help keep projects and office operations on track.

Conocimientos

QuickBooks Online

Payroll

Office Management

Microsoft Excel

Communication

Vendor Relations

Herramientas

RedTeam

Descripción del empleo

AppleOne Employment Services in Tampa, FL is seeking an experienced Office Manager (Construction) to oversee daily office operations, bookkeeping, and project documentation in a busy construction environment.

You will support company leadership, co-ordinate subcontractors and vendors, manage accounting tasks in QuickBooks Online, process payables and payroll, and maintain accurate records, COIs, licenses, and closeout materials with strong attention to detail.