Assistant Office Manager | Newbury

AppleOne Employment Services; Thousand Oaks (CA); On-site; USD 33,000 - 40,000; Full time

Benefits offered by this job

401(k)

Profit sharing

Business casual environment

Team-oriented culture

Daytime schedule

Job summary

AppleOne Employment Services seeks an Assistant Office Manager for our Newbury Park, CA site. This 100% onsite role supports leadership, accounting, vendors, clients, and field staff within a collaborative team. Strong communication, organization, and attention to detail are essential for success.

The position emphasizes day-to-day administrative duties, prioritization, and teamwork in a business casual environment with growth potential and a stable daytime schedule.

Qualifications

• Provide administrative support for office operations, leadership, and internal teams.
• Coordinate communication between accounting, vendors, clients, and field staff.
• Maintain organized records, documentation, correspondence, and office workflows.
• Support office projects and daily operational priorities.
• 3 to 5 years of prior experience in an Assistant Office Manager, Administrative Supervisor, Office Coordinator, or Senior Administrative Assistant role.
• Experience supporting accounting, payroll, HR, or project-related administrative functions.
• Strong Microsoft Office skills, including Excel.
• Adobe skills required.
• Excellent written and verbal communication skills.
• Strong organizational skills with high attention to detail.
• Ability to multitask, prioritize competing deadlines, and work effectively in a fast-paced office setting.
• Stable work history with strong tenure preferred.
• Professional, dependable, and collaborative work style.

Responsibilities

• Answer and route incoming calls while providing professional front office support.
• Manage emails, office correspondence, records, documentation, and administrative files.
• Support company leadership with scheduling, reporting, follow-up, and daily administrative tasks.
• Coordinate with accounting, vendors, clients, and field staff to support business operations.
• Assist with office projects, deadlines, and process organization in a fast-paced environment.
• Help maintain smooth day-to-day office operations through strong prioritization and communication.

Skills

Office administration

Communication

Multitasking

Teamwork

Tools

Excel

Adobe

Job description

Job Summary

A growing and established construction-related business in Newbury Park, CA is seeking an Assistant Office Manager to provide administrative support across daily office operations. This 100% onsite role is ideal for a highly organized administrative professional who enjoys variety, teamwork, and supporting leadership, accounting, vendors, clients, and field staff. This opportunity offers a business casual environment, a stable daytime schedule, and a team-oriented culture where strong communication, follow-through, and attention to detail are valued. The Assistant Office Manager will play an important role in keeping office operations running smoothly while supporting a collaborative workplace with supportive leadership and long-term growth potential.

Key Responsibilities

• Answer and route incoming calls while providing professional front office support.
• Manage emails, office correspondence, records, documentation, and administrative files.
• Support company leadership with scheduling, reporting, follow-up, and daily administrative tasks.
• Coordinate with accounting, vendors, clients, and field staff to support business operations.
• Assist with office projects, deadlines, and process organization in a fast-paced environment.
• Help maintain smooth day-to-day office operations through strong prioritization and communication.

Compensation and Benefits

• Pay range: $24 to $29 per hour.
• Schedule: Day shift.
• Work arrangement: 100% onsite in Newbury Park, CA.
• Employment type: Temp-to-Hire.
• 401(k) and profit-sharing program.
• Business casual environment.
• Team-oriented culture.
• Daytime schedule with work-life balance.

Required Qualifications and Skills

• Provide administrative support for office operations, leadership, and internal teams.
• Coordinate communication between accounting, vendors, clients, and field staff.
• Maintain organized records, documentation, correspondence, and office workflows.
• Support office projects and daily operational priorities.
• 3 to 5 years of prior experience in an Assistant Office Manager, Administrative Supervisor, Office Coordinator, or Senior Administrative Assistant role.
• Experience supporting accounting, payroll, HR, or project-related administrative functions.
• Strong Microsoft Office skills, including Excel.
• Adobe skills required.
• Excellent written and verbal communication skills.
• Strong organizational skills with high attention to detail.
• Ability to multitask, prioritize competing deadlines, and work effectively in a fast-paced office setting.
• Stable work history with strong tenure preferred.
• Professional, dependable, and collaborative work style.

Preferred Qualifications

• Construction industry experience, especially in residential, commercial, or office construction environments.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.