Onsite Legal Front Office Coordinator

AppleOne Employment Services; Redwood City (CA); On-site; USD 50,000 - 60,000; Full time

Job summary

AppleOne Employment Services in Redwood City, CA is seeking a polished Front Office Administrator for a temp-to-hire, onsite role. You will be the first point of contact, delivering exceptional client service and keeping a busy front office running smoothly.

The role supports a fast-paced professional office, requiring discretion, organization, and professionalism. You will greet clients, manage calls, schedule meetings, prepare reports, and assist with office documents, mail, and deliveries

Qualifications

• 3 to 5 years of experience in a front office, receptionist, administrative, or customer service role.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Exceptional verbal and written communication skills.
• Strong organizational skills with excellent attention to detail.
• Professional demeanor with strong interpersonal skills and sound judgment.

Responsibilities

• Answer and direct incoming calls professionally while maintaining confidentiality and discretion.
• Greet clients, visitors, vendors, and staff, ensuring a welcoming and polished front office experience.
• Coordinate conference rooms, meeting spaces, calendars, and meeting logistics.
• Prepare, maintain, and distribute reports, correspondence, office documentation, mail, and deliveries.
• Support administrative projects and general office needs while prioritizing multiple deadlines.
• Maintain reception and common areas to ensure a clean, organized, and professional appearance.

Skills

Front desk operations

Reception

Customer service

Organizational skills

Communication skills

Multitasking

Onsite work

Tools

Microsoft Office

Job description

AppleOne Employment Services in Redwood City, CA is seeking a polished Front Office Administrator for a temp-to-hire, onsite role. You will be the first point of contact, delivering exceptional client service and keeping a busy front office running smoothly.

The role supports a fast-paced professional office, requiring discretion, organization, and professionalism. You will greet clients, manage calls, schedule meetings, prepare reports, and assist with office documents, mail, and deliveries