On-Site Part-Time Office Administrator — Boston

N1000 Berkadia Commercial Mortgage LLC; Boston (MA); On-site; USD 30,000 - 33,000; Part time

Benefits offered by this job

Volunteer hours

Donation matching

ERGs

Tuition reimbursement

Parental leave

Mental health support

Pet insurance

Learning stipend

Job summary

Berkadia in Boston is seeking a part-time Administrative Assistant to support the on-site office operations. This role, reporting into the Boston office, involves 10 hours per week, with responsibilities spanning reception, scheduling, and general office support to maintain a welcoming environment.

The ideal candidate will be proficient in Microsoft Office, possess excellent communication and interpersonal skills, and be flexible to assist with diverse administrative tasks as needed.

Qualifications

• Proficiency in Microsoft Office Suite is required.
• Willingness to perform a variety of hands-on office support responsibilities as needed.
• Excellent communication and interpersonal skills for effective interaction with staff and visitors.

Responsibilities

• Provide day-to-day administrative and operational support to the Boston office.
• Maintain and replenish office supplies, including printer paper and other workplace essentials.
• Receive, organize, and appropriately handle incoming packages and deliveries.
• Support general upkeep and organization of shared office spaces.
• Add visitors and guests to the building security list and assist with other visitor-access needs.
• Monitor building communications and alerts and notify office personnel of relevant updates or issues.
• Greet and direct visitors and provide on-site support when meetings or guest schedules overlap.
• Coordinate food and beverage orders for client visits, office meetings, and other events.
• Assist employees with expense-related administrative needs, including preparation and submission of expense reports.
• Prepare and edit correspondence, documents, reports, drafts, and emails as needed.
• Assist with scheduling meetings, appointments, and other office activities as needed.
• Maintain office contact lists and other administrative information.
• Provide additional administrative and office support as needs arise.

Skills

Communication skills

Interpersonal skills

Tools

Microsoft Office Suite

Job description

Berkadia in Boston is seeking a part-time Administrative Assistant to support the on-site office operations. This role, reporting into the Boston office, involves 10 hours per week, with responsibilities spanning reception, scheduling, and general office support to maintain a welcoming environment.

The ideal candidate will be proficient in Microsoft Office, possess excellent communication and interpersonal skills, and be flexible to assist with diverse administrative tasks as needed.