Temporary Office Manager

Beacon Hill Staffing Group, LLC; Boston (MA); On-site; USD 35,000 - 49,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking a Temporary Office Manager to support office operations at our Cambridge, MA site. The role runs onsite, 8:30 AM–5:30 PM, with a one-hour lunch, and is expected to last six months.

Responsibilities include coordinating meetings, vendor relations, invoices, and front-desk support. The ideal candidate brings 2+ years in office management, excellent customer service, and strong Microsoft Office skills.

Qualifications

• 2+ years of office management or related experience.

Responsibilities

• Manage daily office operations, including conference rooms, kitchens, and common areas.
• Coordinate office supply ordering, vendor relations, and inventory management.
• Support office events, meetings, and visitor activities, including catering and room setup.
• Process invoices, expenses, and related administrative documentation.
• Provide support to HR and shared services teams, including scheduling and coordination.
• Serve as backup receptionist, greet visitors and manage front desk operations.
• Maintain office policies, correspondence, mail and records.

Skills

Office management

Customer service

Microsoft Office

Organization

Communication

Discretion

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a highly regarded investment management organization, is seeking a Temporary Office Manager to join their team onsite in Cambridge, MA. This opportunity offers $30.50/hour, follows an 8:30 AM-5:30 PM schedule with a one-hour lunch, and is expected to last 6 months. This position plays a critical role in supporting office operations, workplace services, event coordination, and administrative functions while ensuring a professional, organized, and efficient environment for employees and visitors.

Key Responsibilities

• Manage daily office operations, ensuring conference rooms, kitchens, common areas, supplies, and equipment are maintained and organized.
• Coordinate office supply ordering, vendor relationships, maintenance requests, deliveries, and inventory management.
• Support office events, meetings, and visitor activities, including catering, room setup, logistics, and vendor coordination.
• Process invoices, expenses, purchase requests, and related administrative documentation.
• Provide administrative support to shared services and HR teams, including scheduling, project coordination, and special initiatives.
• Serve as backup receptionist, greeting visitors, managing incoming calls, coordinating guest parking, and supporting front desk operations.
• Maintain office policies, process documentation, correspondence, mail distribution, and other administrative records.

Candidate Qualifications

• 2+ years of office management, office coordination, administrative support, or related experience.
• Previous experience supporting a professional corporate office environment preferred.
• Strong customer service and interpersonal skills with the ability to interact professionally with employees, executives, vendors, and visitors.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational skills with the ability to manage multiple priorities and work independently.
• Excellent attention to detail, problem-solving abilities, and follow-through.
• Ability to handle confidential information with discretion and professionalism.
• Experience supporting events, facilities coordination, reception, or workplace operations is highly desirable.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)