Office Administrator

Beacon Hill Staffing Group, LLC; Boston (MA); On-site; USD 39,000 - 41,000; Full time

Job summary

Beacon Hill Staffing Group, LLC, a Boston-based public pension investment organization, is seeking an Office Administrator for a 100% onsite role in Boston, MA. The temp-to-hire position runs Monday–Friday, 8:30 AM–5:00 PM, with a temporary pay of $28–$30/hour and a permanent salary range of $60,000–$65,000 depending on experience.

The role supports office maintenance, supply management, front desk backup, mail distribution, conference room setup, and document archiving.

Qualifications

• 1-3 years of office administration and/or facilities experience.
• Ability to complete tasks on time with minimal direction.
• Strong organizational skills and ability to prioritize workflow effectively.
• Strong verbal and written communication skills.
• Ability to interact professionally with colleagues at all levels of an organization.
• Comfortable working collaboratively in a team environment.
• Proactive, dependable, and willing to take ownership of responsibilities.
• Positive, hands-on, "can-do" attitude.
• Proficiency with Microsoft Word and Excel.
• Ability to lift up to 25 pounds.

Responsibilities

• Coordinate with building management regarding office maintenance, improvements, and repairs
• Maintain the general upkeep and organization of the office
• Monitor and respond to the Office Administration mailbox
• Maintain office supply inventory and place orders as needed
• Keep supply rooms and kitchens organized, clean, and fully stocked
• Maintain the kitchen throughout the day, including running and unloading the dishwasher
• Provide daily lunch coverage and additional backup support for the front desk
• Coordinate the printing and distribution of quarterly Board and Committee packages
• Monitor conference rooms to ensure they are clean and fully stocked
• Configure conference room tables and chairs to accommodate meetings
• Distribute mail and newspapers throughout the office daily
• Manage the organization's document archiving process
• Coordinate equipment and furniture deliveries
• Ensure copy machines are functioning and appropriately supplied
• Provide backup coverage for administrative staff
• Assist with ad hoc administrative requests and projects as needed

Skills

Office administration

Facilities coordination

Communication skills

Tools

Microsoft Word

Excel

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

This Office Administrator opportunity is with a Boston-based public pension investment organization managing more than $110 billion in assets. The position is 100% onsite in Boston, MA and is temp-to-hire. The schedule is Monday through Friday, 8:30 AM to 5:00 PM. Pay is $28-$30/hour during the temporary period, with a permanent salary range of $60,000-$65,000 depending on experience.

Responsibilities

• Coordinate with building management regarding office maintenance, improvements, and repairs
• Maintain the general upkeep and organization of the office
• Monitor and respond to the Office Administration mailbox
• Maintain office supply inventory and place orders as needed
• Keep supply rooms and kitchens organized, clean, and fully stocked
• Maintain the kitchen throughout the day, including running and unloading the dishwasher
• Provide daily lunch coverage and additional backup support for the front desk
• Coordinate the printing and distribution of quarterly Board and Committee packages
• Monitor conference rooms to ensure they are clean and fully stocked
• Configure conference room tables and chairs to accommodate meetings
• Distribute mail and newspapers throughout the office daily
• Manage the organization's document archiving process
• Coordinate equipment and furniture deliveries
• Ensure copy machines are functioning and appropriately supplied
• Provide backup coverage for administrative staff
• Assist with ad hoc administrative requests and projects as needed

Qualifications

• 1-3 years of office administration and/or facilities experience
• Ability to complete tasks on time with minimal direction
• Strong organizational skills and ability to prioritize workflow effectively
• Strong verbal and written communication skills
• Ability to interact professionally with colleagues at all levels of an organization
• Comfortable working collaboratively in a team environment
• Proactive, dependable, and willing to take ownership of responsibilities
• Positive, hands-on, "can-do" attitude
• Proficiency with Microsoft Word and Excel
• Ability to lift up to 25 pounds

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you!Beacon Hill. Employing the Future (TM)