Onsite Office Administrator - Boston | Board Ops

Beacon Hill; Boston (MA); On-site; USD 60,000 - 65,000; Full time

Job summary

Beacon Hill in Boston is seeking an Office Administrator for a public pension investment organization. The role is 100% onsite in Boston, MA, Monday–Friday, 8:30 AM–5:00 PM, temp-to-hire. Temporary pay is $28–$30 per hour, with a permanent salary range of $60,000–$65,000 depending on experience.

You will coordinate with building management, maintain office operations, manage mail, supplies, conference rooms, front desk backup, and support ad hoc admin projects.

Qualifications

• 1–3 years of office administration and/or facilities experience.
• Ability to complete tasks on time with minimal direction.
• Strong organizational skills and ability to prioritize workflow effectively.
• Strong verbal and written communication skills.
• Ability to interact professionally with colleagues at all levels of an organization.
• Comfortable working collaboratively in a team environment.
• Proactive, dependable, and willing to take ownership of responsibilities.
• Proficiency with Microsoft Word and Excel.
• Ability to lift up to 25 pounds.

Responsibilities

• Coordinate with building management regarding office maintenance, improvements, and repairs
• Maintain the general upkeep and organization of the office
• Monitor and respond to the Office Administration mailbox
• Maintain office supply inventory and place orders as needed
• Keep supply rooms and kitchens organized, clean, and fully stocked
• Maintain the kitchen throughout the day, including running and unloading the dishwasher
• Provide daily lunch coverage and additional backup support for the front desk
• Coordinate the printing and distribution of quarterly Board and Committee packages
• Monitor conference rooms to ensure they are clean and fully stocked
• Configure conference room tables and chairs to accommodate meetings
• Distribute mail and newspapers throughout the office daily
• Manage the organization's document archiving process
• Coordinate equipment and furniture deliveries
• Ensure copy machines are functioning and appropriately supplied
• Assist with ad hoc administrative requests and projects as needed

Skills

Microsoft Word

Microsoft Excel

Strong communication

Organization

Team collaboration

Proactive

Tools

Microsoft Word

Microsoft Excel

Job description

Beacon Hill in Boston is seeking an Office Administrator for a public pension investment organization. The role is 100% onsite in Boston, MA, Monday–Friday, 8:30 AM–5:00 PM, temp-to-hire. Temporary pay is $28–$30 per hour, with a permanent salary range of $60,000–$65,000 depending on experience.

You will coordinate with building management, maintain office operations, manage mail, supplies, conference rooms, front desk backup, and support ad hoc admin projects.