Office Administrator

Beacon Hill; Boston (MA); On-site; USD 60,000 - 65,000; Full time

Job summary

Beacon Hill in Boston is seeking an Office Administrator for a public pension investment organization. The role is 100% onsite in Boston, MA, Monday–Friday, 8:30 AM–5:00 PM, temp-to-hire. Temporary pay is $28–$30 per hour, with a permanent salary range of $60,000–$65,000 depending on experience.

You will coordinate with building management, maintain office operations, manage mail, supplies, conference rooms, front desk backup, and support ad hoc admin projects.

Qualifications

• 1–3 years of office administration and/or facilities experience.
• Ability to complete tasks on time with minimal direction.
• Strong organizational skills and ability to prioritize workflow effectively.
• Strong verbal and written communication skills.
• Ability to interact professionally with colleagues at all levels of an organization.
• Comfortable working collaboratively in a team environment.
• Proactive, dependable, and willing to take ownership of responsibilities.
• Proficiency with Microsoft Word and Excel.
• Ability to lift up to 25 pounds.

Responsibilities

• Coordinate with building management regarding office maintenance, improvements, and repairs
• Maintain the general upkeep and organization of the office
• Monitor and respond to the Office Administration mailbox
• Maintain office supply inventory and place orders as needed
• Keep supply rooms and kitchens organized, clean, and fully stocked
• Maintain the kitchen throughout the day, including running and unloading the dishwasher
• Provide daily lunch coverage and additional backup support for the front desk
• Coordinate the printing and distribution of quarterly Board and Committee packages
• Monitor conference rooms to ensure they are clean and fully stocked
• Configure conference room tables and chairs to accommodate meetings
• Distribute mail and newspapers throughout the office daily
• Manage the organization's document archiving process
• Coordinate equipment and furniture deliveries
• Ensure copy machines are functioning and appropriately supplied
• Assist with ad hoc administrative requests and projects as needed

Skills

Microsoft Word

Microsoft Excel

Strong communication

Organization

Team collaboration

Proactive

Tools

Microsoft Word

Microsoft Excel

Job description

Salary: USD28 - USD30 per hour

This Office Administrator opportunity is with a Boston-based public pension investment organization managing more than $110 billion in assets. The position is 100% onsite in Boston, MA and is temp-to-hire. The schedule is Monday through Friday, 8:30 AM to 5:00 PM. Pay is $28–$30/hour during the temporary period, with a permanent salary range of $60,000–$65,000 depending on experience.

Responsibilities

• Coordinate with building management regarding office maintenance, improvements, and repairs
• Maintain the general upkeep and organization of the office
• Monitor and respond to the Office Administration mailbox
• Maintain office supply inventory and place orders as needed
• Keep supply rooms and kitchens organized, clean, and fully stocked
• Maintain the kitchen throughout the day, including running and unloading the dishwasher
• Provide daily lunch coverage and additional backup support for the front desk
• Coordinate the printing and distribution of quarterly Board and Committee packages
• Monitor conference rooms to ensure they are clean and fully stocked
• Configure conference room tables and chairs to accommodate meetings
• Distribute mail and newspapers throughout the office daily
• Manage the organization's document archiving process
• Coordinate equipment and furniture deliveries
• Ensure copy machines are functioning and appropriately supplied
• Assist with ad hoc administrative requests and projects as needed

Qualifications

• 1–3 years of office administration and/or facilities experience
• Ability to complete tasks on time with minimal direction
• Strong organizational skills and ability to prioritize workflow effectively
• Strong verbal and written communication skills
• Ability to interact professionally with colleagues at all levels of an organization
• Comfortable working collaboratively in a team environment
• Proactive, dependable, and willing to take ownership of responsibilities
• Proficiency with Microsoft Word and Excel
• Ability to lift up to 25 pounds