Office Operations Coordinator

Beacon Hill; Boston (MA); On-site; USD 79,000 - 97,000; Full time

Benefits offered by this job

Medical, dental, vision

Leave programs

Job summary

Beacon Hill in Boston is seeking an Office Operations Coordinator to support critical administrative and operational functions across several business units. This in-office role acts as a central point for office operations, project timelines, vendor communication, payroll support, and campus-wide initiatives.

The ideal candidate has 1+ year of office administration/coordination experience, strong organizational and communication skills, and proficiency with Microsoft Office and other business

Qualifications

• The ideal candidate has 1+ year of office administration, coordination, or related experience; strong organizational and prioritization abilities; proficiency with Microsoft Office and other business software platforms; excellent verbal and written communication; and a detail-oriented, multi-tasking approach.

Responsibilities

• Coordinate day-to-day office operations and administrative workflows.
• Serve as a liaison between internal stakeholders, vendors, and external partners.
• Support meeting scheduling, events, and project tracking.
• Assist with payroll-related administration and documentation.
• Maintain records such as invoices, contracts, and employee files.
• Monitor operational deadlines and departmental deliverables.
• Identify opportunities to improve processes, communication, and efficiency.

Skills

Office administration

Coordination

Communication

Multitasking

Attention to detail

Education

Preferred degree

Tools

Microsoft Office

Job description

Office Operations Coordinator to $88K - Join a Collaborative Academic Environment!

Our client, a well-established educational institution in the Boston community, is seeking a Office Coordinator to support critical administrative and operational functions across several business units. This role serves as a central point of coordination for office operations, project timelines, vendor communication, payroll support, and campus-wide administrative initiatives. The ideal candidate brings 1+ year of administrative or office coordination experience along with strong organizational, communication, and multitasking skills.

• Work Model: In-Office
• Degree: Preferred
• Responsibilities include coordinating day-to-day office operations and administrative workflows; serving as a liaison between internal stakeholders, vendors, and external partners; supporting meeting scheduling, events, and project tracking; assisting with payroll-related administration and documentation; maintaining records such as invoices, contracts, and employee files; monitoring operational deadlines and departmental deliverables; and identifying opportunities to improve processes, communication, and overall efficiency.
• The ideal candidate possesses 1+ year of office administration, coordination, or related experience; exceptional organizational and prioritization abilities; proficiency with Microsoft Office and other business software platforms; strong verbal and written communication skills; a detail-oriented approach with the ability to manage multiple responsibilities simultaneously; and the flexibility to adapt to changing priorities in a fast-paced environment.

This is an excellent opportunity to join a respected organization offering meaningful work, exposure to multiple business functions, and a salary of up to $88K, depending on experience and qualifications!

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.