Reception & Office Operations Associate

Talentify; Plantation (FL); On-site; USD 25,000 - 28,000; Full time

Job summary

Aston Carter is seeking an Operations Assistant to cover the lobby and reception, support office administration and coordinate staff tasks in Plantation, FL. This full-time, contract-to-hire role runs Monday to Friday, 8:00 AM to 5:00 PM, 37.5 hours per week, with a business professional/casual dress code.

The position offers $18.00–$20.00 per hour, onsite, with benefits eligibility and opportunities to support multiple departments in a dynamic office environment.

Qualifications

• 1–2 years of receptionist or customer service experience in an office environment.
• Proficiency with Microsoft Office Suite and general computer systems.
• Experience with data entry, email and fax document handling, and digital filing.
• Strong written and spoken English communication.
• Ability to work in a team and provide excellent customer service.

Responsibilities

• Answer and manage all incoming calls.
• Greet visitors and direct them appropriately in the lobby.
• Process incoming mail and prepare outgoing mail.
• Coordinate conference room scheduling and setup.
• Arrange lunch meetings and clean up after.
• Maintain cleanliness of lobby, conference rooms, and kitchen.
• Distribute faxes via email.
• Report building maintenance issues to the property manager.
• Maintain office contact lists and order supplies.
• Provide cross-departmental support including data entry and deposits.

Skills

Microsoft Office Suite

CRM Notes

Phone Handling

Data Entry

Filing

English Communication

Customer Service

Team Collaboration

Tools

CRM System

Job description

Aston Carter is seeking an Operations Assistant to cover the lobby and reception, support office administration and coordinate staff tasks in Plantation, FL. This full-time, contract-to-hire role runs Monday to Friday, 8:00 AM to 5:00 PM, 37.5 hours per week, with a business professional/casual dress code.

The position offers $18.00–$20.00 per hour, onsite, with benefits eligibility and opportunities to support multiple departments in a dynamic office environment.