Front Desk & Admin Specialist (Onsite)

Talentify; Poway (CA); On-site; USD 32,000 - 33,000; Full time

Job summary

Aston Carter is seeking a Front Desk Receptionist to serve as the first point of contact for employees, customers, vendors, candidates, and visitors. You will provide administrative support for daily office operations in a fully onsite Poway, CA setting.

Responsibilities include greeting guests, handling calls, coordinating visitor logistics, maintaining supplies, and supporting onboarding and general administrative tasks.

Qualifications

• High school diploma or equivalent required.
• Minimum 2 years of receptionist, administrative assistant, customer service, or office support experience.
• Excellent verbal and written communication skills.

Responsibilities

• Greet and assist visitors, customers, candidates, and vendors.
• Answer and route incoming phone calls professionally and courteously.
• Monitor the front entrance and assist with visitor access.
• Provide visitor badges and ensure adherence to visitor procedures.
• Coordinate guest arrivals, parking information, and visitor hospitality.
• Notify employees of arriving guests and deliveries.
• Maintain a clean, organized, and professional reception area.
• Maintain office supply inventories and place replenishment orders as needed.

Skills

Verbal and written communication

Organizational skills

Multitasking

Professional appearance

Microsoft Outlook

Microsoft Word

Microsoft Teams

Excel (basic)

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Teams

Excel

Job description

Aston Carter is seeking a Front Desk Receptionist to serve as the first point of contact for employees, customers, vendors, candidates, and visitors. You will provide administrative support for daily office operations in a fully onsite Poway, CA setting.

Responsibilities include greeting guests, handling calls, coordinating visitor logistics, maintaining supplies, and supporting onboarding and general administrative tasks.