Front Desk & Office Operations Associate

Talentify; Plantation (FL); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

HSA

Transportation benefits

Employee Assistance Program

PTO / Vacation

Job summary

Aston Carter is seeking an Administrative Assistant to cover lobby and reception duties in Plantation, FL. You will perform a range of administrative tasks and support office management and staff coordination within a professional environment.

The role is contract-to-hire, full-time (37.5 hours/week), with a pay range of $18.00–$20.00 per hour. Ideal candidates have 1–2 years in reception or customer service, strong MS Office skills, and excellent English communication.

Qualifications

• 1–2 years of receptionist or customer service experience in an office.
• Proficiency with Microsoft Office and CRM/agency management systems.
• Strong oral and written English communication skills.
• Spanish language skills are a plus.
• Ability to work effectively in a team environment.
• Detail-oriented with good note-taking in CRM.

Responsibilities

• Manage and transfer all incoming calls.
• Greet and direct all visitors in the lobby area.
• Process all incoming mail electronically.
• Prepare outgoing mail and overnight deliveries.
• Coordinate conference rooms scheduling for staff and clients.
• Coordinate lunch meetings, including setup and cleanup.
• Maintain cleanliness of conference rooms, lobby, and kitchen.
• Distribute faxes via email.
• Work with property management to report maintenance issues.
• Maintain office contact lists and order supplies.

Skills

MS Office

Detail oriented

Multi-tasking

Team player

English proficiency

Customer service

Tools

Agency management systems

Job description

Aston Carter is seeking an Administrative Assistant to cover lobby and reception duties in Plantation, FL. You will perform a range of administrative tasks and support office management and staff coordination within a professional environment.

The role is contract-to-hire, full-time (37.5 hours/week), with a pay range of $18.00–$20.00 per hour. Ideal candidates have 1–2 years in reception or customer service, strong MS Office skills, and excellent English communication.