Onsite Office Assistant & Front Desk Coordinator

Atrium Staffing; New York (NY); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Atrium Care Package

Healthcare plans

Discount programs

Paid time off

Job summary

Atrium Staffing client seeks an Office Assistant/Receptionist to be the first point of contact for visitors, clients, vendors, and employees, while delivering administrative and office coordination support. This role blends reception, coordination, and general admin to keep the office running smoothly.

The ideal candidate is polished, proactive, and highly organized, able to manage multiple priorities in a fast-paced, fully onsite environment. Salary ranges from $23 to $25 per hour.

Qualifications

• Experience as receptionist, front desk, office assistant, administrative assistant, or office coordinator.
• Strong customer service and interpersonal skills.
• Polished, professional communication style.
• Comfortable being the first point of contact in a busy office.
• Strong organizational skills and attention to detail.
• Ability to balance front desk coverage with administrative responsibilities.
• Proactive and able to jump in where needed.
• Ability to prioritize multiple requests in a fast-paced environment.
• Proficient with MS Office and/or Google Workspace.
• Reliable and comfortable working fully onsite.

Responsibilities

• Manage the front desk and create a welcoming, professional experience.
• Greet and check in clients, candidates, vendors, and delivery personnel.
• Answer, screen, and direct incoming calls and inquiries.
• Maintain a polished, organized reception area.
• Coordinate conference room calendars, reservations, and meetings.
• Prepare meeting rooms and assist with hospitality for meetings.
• Receive, sort, and distribute mail, packages, and deliveries.
• Coordinate outgoing shipments and courier requests.
• Maintain common areas and shared spaces.
• Monitor inventory and order office, kitchen, and pantry supplies.
• Assist with calendars, scheduling, data entry, filing, scanning, copying.
• Provide general administrative support to various teams.
• Assist with employee meetings, events, and special projects.
• Coordinate with building management, vendors, and service providers.
• Submit and follow up on facilities and maintenance requests.
• Provide additional administrative support as needed.

Skills

Customer service

Communication

Organization

Multitasking

MS Office

Google Workspace

Education

High school diploma

Associate/Bachelor preferred

Tools

Microsoft Office

Google Workspace

Job description

Atrium Staffing client seeks an Office Assistant/Receptionist to be the first point of contact for visitors, clients, vendors, and employees, while delivering administrative and office coordination support. This role blends reception, coordination, and general admin to keep the office running smoothly.

The ideal candidate is polished, proactive, and highly organized, able to manage multiple priorities in a fast-paced, fully onsite environment. Salary ranges from $23 to $25 per hour.