HR Administrative Assistant: Onboarding & Recruiting Support

Talentify; Decatur (IL); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave

Job summary

Aston Carter is seeking an Administrative Assistant to support HR operations in Decatur, IL. You will assist with onboarding, recruitment coordination, document management, data entry and general clerical support to ensure efficient HR processes and a compliant records environment.

This contract position reports to the HR Director and sits fully onsite. You will maintain personnel files, coordinate interviews, manage calendars, process HR forms, and help with payroll administration knowledge.

Qualifications

• Proficiency in data entry and administrative tasks.
• Experience in filing and administrative support.
• Basic Excel skills for data entry and filtering.
• Experience in calendar management and scheduling.
• Previous Administrative Assistant experience.
• Clerical experience and customer service abilities.

Responsibilities

• Maintain and organize personnel files and HR documentation.
• File and manage safety and OSHA-related records.
• Support recruiting activities, including scheduling interviews and initial phone screenings.
• Enter and maintain HR data within spreadsheets and tracking systems.
• Provide administrative and clerical support to the HR Director and team.
• Process and maintain HR forms and records.
• Assist with document preparation and data entry tasks.
• Maintain and organize food safety documentation and records.
• Support additional HR projects and administrative duties as needed.

Skills

Data entry

Administrative skills

Excel basics

Calendar management

Clerical experience

Customer service

Job description

Aston Carter is seeking an Administrative Assistant to support HR operations in Decatur, IL. You will assist with onboarding, recruitment coordination, document management, data entry and general clerical support to ensure efficient HR processes and a compliant records environment.

This contract position reports to the HR Director and sits fully onsite. You will maintain personnel files, coordinate interviews, manage calendars, process HR forms, and help with payroll administration knowledge.