Onsite Administrative Coordinator - Social Services Support

Services for the UnderServed; New York (NY); On-site; USD 35,000 - 40,000; Full time

Job summary

Services for the UnderServed (S:US) in New York is seeking an Administrative Assistant to be the first point of contact for our program. In this role you will perform clerical duties, engage with program participants, and support HIPAA-compliant information handling.

Responsibilities include coordinating the office calendar, handling communications, data entry in Excel and EHR systems, and preparing documents.

Qualifications

• High School Diploma or equivalent required.
• Minimum of one year of experience in an administrative setting.
• Some knowledge/experience in the social service or related field is preferred.
• Computer literate in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Serve as the first point of contact for program participants and callers.
• Perform general clerical duties including photocopying, mailing, filing, and deliveries.
• Exercise discretion with sensitive information per HIPAA and agency guidelines.
• Handle internal and external communications via phone, email, and written correspondence.
• Coordinate with staff, clients, visitors, and vendors.
• Arrange, schedule, and coordinate the office calendar.
• Prepare and edit communications, presentations, and other documents.
• Data entry into Excel and EHR systems; maintain accurate records.

Skills

Bilingual English/Spanish

Communication skills

HIPAA awareness

Education

High School Diploma or equivalent

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Services for the UnderServed (S:US) in New York is seeking an Administrative Assistant to be the first point of contact for our program. In this role you will perform clerical duties, engage with program participants, and support HIPAA-compliant information handling.

Responsibilities include coordinating the office calendar, handling communications, data entry in Excel and EHR systems, and preparing documents.