Administrative Assistant - Health Services & Records

Vocational Instruction Project; New York (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

Vocational Instruction Project in New York, NY seeks an organized administrative assistant to support the Site Supervisor. You will type memos and census reports, schedule meetings, and manage office supplies, ensuring accurate data entry in the URS system and maintaining vital client records.

Responsibilities include minutes, agendas, and HR/admin correspondence, plus assisting with admissions and discharge tracking.

Qualifications

• Associate's degree or equivalent plus 1 year related experience, or High School diploma with 3–5 years in related field.
• Excellent writing and organizational skills; accurate typing; computer literacy.

Responsibilities

• Maintain the files of the Site Supervisor and route correspondence.
• Type memos, reports, letters and census reports for Site Supervisor.
• Schedule appointments, interviews, meetings, and case conferences as assigned.
• Order, distribute and maintain inventory of office supplies.
• Enter in URS System and maintain in-house census data.
• Record minutes of weekly staff meetings and distribute agendas.
• Maintain client financial records and HR/admin correspondence.
• Data entry for admissions/discharges in URS and track on boards.

Skills

Typing 55 wpm

Strong writing

Organizational skills

Education

Associate's degree in business studies or related area

Certificate from accredited business school

High School diploma or GED

Tools

URS System

Job description

Vocational Instruction Project in New York, NY seeks an organized administrative assistant to support the Site Supervisor. You will type memos and census reports, schedule meetings, and manage office supplies, ensuring accurate data entry in the URS system and maintaining vital client records.

Responsibilities include minutes, agendas, and HR/admin correspondence, plus assisting with admissions and discharge tracking.