Administrative Assistant

Services for the UnderServed; New York (NY); On-site; USD 35,000 - 40,000; Full time

Benefits offered by this job

Health and wellness resources

Generous PTO

Professional development

Job summary

A social services organization in New York is seeking an Administrative Assistant to serve as the first point of contact. Responsibilities include general clerical duties, managing communications, and coordinating office calendars. The ideal candidate will have a high school diploma and at least one year of administrative experience. Familiarity with the social services field and proficiency in Microsoft Office are preferred. The organization offers a supportive culture and growth opportunities.

Qualifications

• Minimum one-year experience in an administrative setting.
• Some knowledge/experience in social service or related field preferred.
• Strong skills in Word, Excel, and Outlook.

Responsibilities

• Perform general clerical duties including photocopying, faxing, mailing, and filing.
• Coordinate with internal and external stakeholders including staff, clients, and vendors.
• Provide timely and clear documentation according to established policies.

Skills

Microsoft Office suite

Bilingual English/Spanish

Education

High School Diploma or equivalent

College or continuing education

Job description

Position Overview

Are you looking to jumpstart your Administrative career in a social services environment? Then you have come to the right place! Here at S:US we offer stability, longevity and growth.

Salary: USD $35,000.00 per year – USD $40,000.00 per year.

The Administrative Assistant will be the first point of contact/face/front line of our program. In addition to clerical duties you will be called upon to engage and assist with program participants/individuals we serve. As a member of S:US you are committed to acting with integrity, as demonstrated by treating people consistently, honestly and fairly to help them achieve their own goals and the goals of the agency.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Perform general clerical duties including but not limited to photocopying, faxing, mailing, filing and arranging for deliveries
• Exercise discretion in handling sensitive information as required by HIPAA and Agency guidelines
• Handle all internal and external communications using phone, email, and written.
• Handle phone system with multiple lines
• Coordinate with internal and external stakeholders including staff, clients, visitors, and vendors
• Arrange, schedule and coordinate office calendar
• Prepare and edit communications, presentations and other documents
• Database management including but not limited to data entry into Excel and Electronic Health Records (EHR) systems
• File and retrieve documents and reference materials
• Provide timely, accurate and clear documentation according to established policies and procedures
• Handle completing demands by responding effectively to challenges, deadlines, and emergencies
• Respond to consumer needs promptly, accurately and with courtesy and respect
• Represent the organization in a positive and appropriate manner to outside resources
• Support the mission and values of S:US and draw attention to behavior that undermines group effectiveness or is inconsistent with core values
• Additional duties as assigned

Qualifications

• High School Diploma or equivalent required
• A minimum of one-year experience in an administrative setting
• Some knowledge/experience working in the social service or related field is preferred
• Computer literate in Microsoft Office suite, skill sets in Word, Excel, and Outlook

Preferred Qualifications & Skills

• College or continuing education preferred
• Bilingual English/Spanish speaking preferred

Company Overview

Join a team of employees who care about the wellbeing of others. We believe in fostering a culture built on our core values: respect, integrity, support, maximizing individual potential and continuous quality improvement. From health and wellness resources to generous PTO, professional development, and more, explore all that we offer on our Benefits Page and see how S:US invests in you.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, age, sexual orientation, national origin, veteran status, or genetic information and including all other statuses protected by Federal, State and Local laws. S:US is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities, including allowance of the use of services animals. To request reasonable accommodation or if you believe such a request was improperly handled or denied, contact the Leave Team at [e-mail].

ID: 2025-17430