Administrative Assistant - Front Desk & Program Support

sus.com; New York (NY); On-site; USD 35,000 - 40,000; Full time

Job summary

S:US is seeking an Administrative Assistant to be the first point of contact for our program. You will handle clerical work and engage with program participants, ensuring integrity and fair treatment in all interactions.

Responsibilities include managing communications, scheduling, data entry in Excel and EHR systems, and supporting a positive organizational culture. This is an on-site role based in New York, offering a salary range of USD 35,000 to 40,000 per year.

Qualifications

• HSD or equivalent required.
• Minimum one-year experience in an administrative setting.
• Some knowledge/experience working in the social service or related field is preferred.
• Proficiency in Microsoft Word, Excel and Outlook.

Responsibilities

• Perform general clerical duties including photocopying, faxing, mailing, filing and deliveries.
• Handle internal and external communications via phone, email and written correspondence.
• Manage phone system with multiple lines and coordinate with staff, clients, visitors and vendors.
• Coordinate office calendar and prepare/ edit communications and documents.
• Enter data into Excel and EHR systems; maintain organized records.
• Provide timely, accurate, and respectful documentation per policies.
• Support mission and values, and assist with additional duties as assigned.

Skills

Bilingual English/Spanish

Education

High School Diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

Job description

S:US is seeking an Administrative Assistant to be the first point of contact for our program. You will handle clerical work and engage with program participants, ensuring integrity and fair treatment in all interactions.

Responsibilities include managing communications, scheduling, data entry in Excel and EHR systems, and supporting a positive organizational culture. This is an on-site role based in New York, offering a salary range of USD 35,000 to 40,000 per year.