Administrative Assistant

sus.com; New York (NY); On-site; USD 35,000 - 40,000; Full time

Job summary

S:US is seeking an Administrative Assistant to be the first point of contact for our program. You will handle clerical work and engage with program participants, ensuring integrity and fair treatment in all interactions.

Responsibilities include managing communications, scheduling, data entry in Excel and EHR systems, and supporting a positive organizational culture. This is an on-site role based in New York, offering a salary range of USD 35,000 to 40,000 per year.

Qualifications

• HSD or equivalent required.
• Minimum one-year experience in an administrative setting.
• Some knowledge/experience working in the social service or related field is preferred.
• Proficiency in Microsoft Word, Excel and Outlook.

Responsibilities

• Perform general clerical duties including photocopying, faxing, mailing, filing and deliveries.
• Handle internal and external communications via phone, email and written correspondence.
• Manage phone system with multiple lines and coordinate with staff, clients, visitors and vendors.
• Coordinate office calendar and prepare/ edit communications and documents.
• Enter data into Excel and EHR systems; maintain organized records.
• Provide timely, accurate, and respectful documentation per policies.
• Support mission and values, and assist with additional duties as assigned.

Skills

Bilingual English/Spanish

Education

High School Diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

Job description

Min

USD $35,000.00/Yr.

Max

USD $40,000.00/Yr.

Position Overview

SCOPE OF ROLE:

The Administrative Assistant will be the first point of contact/face/front line of our program. In addition to clerical duties you will be called upon to engage and assist with program participants/individuals we serve. As a member of S:US you are committed to acting with integrity, as demonstrated by treating people consistently, honestly and fairly to help them achieve their own goals and the goals of the agency.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Perform general clerical duties including but not limited to photocopying, faxing, mailing, filing and arranging for deliveries. Exercise discretion in handling sensitive information as required by HIPPA and Agency guidelines. Handle all internal and external communications using phone, email, and written. Handle phone system with multiple lines. Coordinate with internal and external stakeholders including staff, clients, visitors, and vendors. Arrange, schedule and coordinate office calendar. Prepare and edit communications, presentations and other documents. Database management including but not limited to data entry into Excel and Electronic Health Records (EHR) systems. File and retrieve documents and reference materials. Provides timely, accurate and clear documentation according to established policies and procedures. Handles completing demands by responding effectively to challenges, deadlines, and emergencies. Responds to consumer needs promptly, accurately and with courtesy and respect. Represents the organization in a positive and appropriate manner to outside resources. Supports the mission and values of SUS and draws attention to behavior that undermines group effectiveness or is inconsistent with core values. Additional duties as assigned.

Qualifications

REQUIRED EDUCATION AND EXPERIENCE

• HSD or equivalent required
• A minimum of one-year experience in an administrative setting
• Some knowledge/experience working in the social service or related field is preferred
• Computer literate in Microsoft suite, skill sets in Word, Excel, and Outlook

PREFERRED QUALIFICATIONS & SKILLS

• College or continuing education preferred
• Bilingual English/Spanish speaking preferred

Company Overview

S:US IS AN EQUAL OPPORTUNITY EMPLOYER

Join a team of employees who cares about the wellbeing of others. We believe in fostering a culture built on our core values: respect, integrity, support, maximizing individual potential and continuous quality improvement.

S:US is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. S:US is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities, including allowance of the use of services animals. To request reasonable accommodation or if you believe such a request was improperly handled or denied, contact the Director of Benefits & Compensation at [e-mail].

ID

2026-18624

Work Location

In Person