Administrative Assistant

sus.com; New York (NY); On-site; USD 45,000 - 55,000; Full time

Job summary

S:US is seeking an Administrative Assistant to serve as the first point of contact for program applicants. The role includes clerical duties, pre-screenings, and managing communications with applicants, participants, and stakeholders.

The candidate will work in-person and adhere to HIPAA and agency guidelines within a values-driven environment. As a member of S:US, you will support mission-driven services, coordinate with internal and external partners, and contribute to high-quality customer

Qualifications

• Minimum 1 year of administrative experience.
• Proficient in Microsoft Word, Excel, and Outlook.
• Experience in fast-paced environments and handling sensitive information.

Responsibilities

• Perform general clerical duties including photocopying, faxing, mailing, filing and deliveries.
• Handle communications via phone, email, and written correspondence.
• Coordinate with staff, clients, visitors, and vendors.
• Arrange, schedule and coordinate office calendar.
• Prepare and edit communications, presentations and documents.
• Data entry into Excel and Electronic Health Records (EHR) systems.
• Provide timely, accurate documentation according to policies and procedures.
• Respond to consumer needs promptly and with courtesy and respect.
• Represent the organization to outside resources and stakeholders.

Skills

Bilingual English/Spanish

Education

High School Diploma or equivalent

Tools

Word

Excel

Outlook

Job description

Min

USD $50,000.00/Yr.

Max

USD $50,000.00/Yr.

Position Overview

SCOPE OF ROLE: The Administrative Assistant will be the first point of contact for program applicants. In addition to clerical duties you will be called upon to engage and assist with program participants/individuals we serve, complete pre-screenings and assessments, and to manage communication with applicants, program participants and stakeholders. As a member of S:US you are committed to delivering high quality customer service, acting with integrity, as demonstrated by treating people consistently, honestly and fairly to help them achieve their own goals and the goals of the agency.

II. ESSENTIAL DUTIES & RESPONSIBILITIES:

• Perform general clerical duties including but not limited to photocopying, faxing, mailing, filing and arranging for deliveries
• Exercise discretion in handling sensitive information as required by HIPAA and Agency guidelines
• Handle all internal and external communications using phone, email, and written.
• Handle high volume phone systems with multiple lines and return calls/messages/emails promptly and consistently.
• Coordinate with internal and external stakeholders including staff, clients, visitors, and vendors
• Arrange, schedule and coordinate office calendar
• Prepare and edit communications, presentations and other documents
• Database management including but not limited to data entry into Excel and Electronic Health Records (EHR) systems
• File and retrieve documents and reference materials
• Provides timely, accurate and clear documentation according to established policies and procedures
• Handles completing demands by responding effectively to challenges, deadlines, and emergencies
• Responds to consumer needs promptly, accurately and with courtesy and respect
• Represents the organization in a positive and appropriate manner to outside resources
• Supports the mission and values of SUS and draws attention to behavior that undermines group effectiveness or is inconsistent with core values
• Additional duties as assigned

Qualifications

III. REQUIREMENTS:

REQUIRED EDUCATION AND EXPERIENCE

• HSD or equivalent required
• A minimum of one-year experience in an administrative setting
• Some knowledge/experience working in the social service or related field is preferred
• Computer literate in Microsoft suite, skill sets in Word, Excel, and Outlook
• Ability to work in a fast-paced environment
• Have an understanding, appreciation, and commitment to the philosophy and mission of Services for the UnderServed (S:US)

PREFERRED QUALIFICATIONS AND SKILLS

• College or continuing education preferred
• Bilingual English/Spanish speaking preferred

Company Overview

S:US IS AN EQUAL OPPORTUNITY EMPLOYER

Join a team of employees who care about the wellbeing of others. We believe in fostering a culture built on our core values: respect, integrity, support, maximizing individual potential and continuous quality improvement.From health and wellness resources to generous PTO, professional development, and more, explore all that we offer on ourBenefits Pageand see how S:US invests in you.

We believe in fostering a culture built on our core values: respect, integrity, support, maximizing individual potential and continuous quality improvement.

All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, age, sexual orientation, national origin, veteran status, or genetic information and including all other statuses protected by Federal, State and Local laws. S:US is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities, including allowance of the useof servicesanimals. To request reasonable accommodation or if you believe such a request was improperly handled or denied, contact theLeave [e-mail].

ID

2026-18877

Work Location

In Person