Administrative Assistant — Impactful, In-Person Support

sus.com; New York (NY); Hybrid; USD 45,000 - 55,000; Full time

Job summary

S:US is seeking an Administrative Assistant to serve as the first point of contact for program applicants. The role includes clerical duties, pre-screenings, and managing communications with applicants, participants, and stakeholders.

The candidate will work in-person and adhere to HIPAA and agency guidelines within a values-driven environment. As a member of S:US, you will support mission-driven services, coordinate with internal and external partners, and contribute to high-quality customer

Qualifications

• Minimum 1 year of administrative experience.
• Proficient in Microsoft Word, Excel, and Outlook.
• Experience in fast-paced environments and handling sensitive information.

Responsibilities

• Perform general clerical duties including photocopying, faxing, mailing, filing and deliveries.
• Handle communications via phone, email, and written correspondence.
• Coordinate with staff, clients, visitors, and vendors.
• Arrange, schedule and coordinate office calendar.
• Prepare and edit communications, presentations and documents.
• Data entry into Excel and Electronic Health Records (EHR) systems.
• Provide timely, accurate documentation according to policies and procedures.
• Respond to consumer needs promptly and with courtesy and respect.
• Represent the organization to outside resources and stakeholders.

Skills

Bilingual English/Spanish

Education

High School Diploma or equivalent

Tools

Word

Excel

Outlook

Job description

S:US is seeking an Administrative Assistant to serve as the first point of contact for program applicants. The role includes clerical duties, pre-screenings, and managing communications with applicants, participants, and stakeholders.

The candidate will work in-person and adhere to HIPAA and agency guidelines within a values-driven environment. As a member of S:US, you will support mission-driven services, coordinate with internal and external partners, and contribute to high-quality customer