Executive Secretary (Onsite) – NY Statewide

vecrainc; New York (NY); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Paid holidays

Paid time off

Medical

Dental

Job summary

VECRA, Inc. is seeking a Full-Time Executive Secretary to support day-to-day administrative operations across New York State. This onsite role requires coordinating calendars, travel, files, and communications for multiple departments and clients in a fast-paced environment.

The position emphasizes reliability, strong communication, and the ability to work both independently and with a team. Full-time hours are Mon-Fri with location-dependent scheduling; remote work is not available currently.

Qualifications

• High school diploma or equivalent required.
• Two+ years in a professional office setting preferred.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, Teams) and virtual meeting tools such as WebEx/Zoom.

Responsibilities

• Support day-to-day office operations and administrative tasks.
• Manage staff calendars and coordinate meetings.
• Prepare reports and presentation materials.
• Organize electronic and hard-copy files and logs.
• Arrange travel and related paperwork.
• Schedule in-person and virtual meetings and conference calls.
• Sort and distribute mail; manage supplies and inventory.
• Answer phones and route to appropriate parties.
• Assist with data entry and database reporting.

Skills

Strong communication

Independent & team work

Time management

Attention to detail

Professional demeanor

Education

High school diploma or equivalent

Two-year office experience

Tools

Microsoft Office

Outlook

Word

Excel

Teams

WebEx

Zoom

Job description

VECRA, Inc. is seeking a Full-Time Executive Secretary to support day-to-day administrative operations across New York State. This onsite role requires coordinating calendars, travel, files, and communications for multiple departments and clients in a fast-paced environment.

The position emphasizes reliability, strong communication, and the ability to work both independently and with a team. Full-time hours are Mon-Fri with location-dependent scheduling; remote work is not available currently.