Onsite Administrative Assistant | Front Desk & Office Support

Hub International; Idaho Falls (ID); On-site; USD 38,000 - 47,000; Full time

Benefits offered by this job

Health benefits

Retirement savings matching

Company-paid life insurance

Disability coverage

Paid time off

Parental leave

Wellbeing program

Career growth opportunities

Job summary

HUB International in Idaho Falls is seeking an Administrative Assistant who will be the friendly first face our clients see each day. You will answer a multi-line phone system, greet visitors, maintain the front desk, and provide courteous, proactive support to the office and other departments in a busy, ever-changing environment.

The ideal candidate has 2+ years of office experience, strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook), excellent verbal and written communication,

Qualifications

• 2+ years of office experience.
• Excellent verbal skills and telephone etiquette.
• Ability to organize, set and maintain priorities.
• High school diploma or equivalent; some college preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Good written and verbal communication.

Responsibilities

• Answer multi-line phone system (including transfers).
• Greet and direct visitors.
• Maintain front desk area and lobby.
• Process incoming mail.
• Manage supply inventory.
• Maintain office schedule/calendar.
• Provide administrative support such as printing, filing, data entry, scanning, binding and collating, scheduling meetings, booking reservations, and coordinating events and lunches, mail distribution and mail-outs.
• Process invoices by routing invoices to appropriate personnel for approval and providing invoices to Accounting once approved by the appropriate manager.
• Maintain office equipment and assist users of office equipment; engage external vendors for service needs.
• Order, receive and maintain office supplies and proactively ensures office supplies are available when needed.
• Set up conference calls and webinars.
• Create, update and print Excel spreadsheets and PowerPoint presentations.
• Performs other specific duties or projects as assigned.

Skills

Office experience

Verbal communication

Organization skills

Microsoft Office

Multitasking

Education

High school diploma or equivalent

Some college preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

HUB International in Idaho Falls is seeking an Administrative Assistant who will be the friendly first face our clients see each day. You will answer a multi-line phone system, greet visitors, maintain the front desk, and provide courteous, proactive support to the office and other departments in a busy, ever-changing environment.

The ideal candidate has 2+ years of office experience, strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook), excellent verbal and written communication,