Onsite Office Operations & Admin Assistant

Hub International; Gainesville (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Competitive pay

Health benefits

401(k) matching

Paid time off

Parental leave

Wellbeing program

Professional development

Job summary

HUB International is seeking an Operations Assistant to be based onsite in Gainesville, FL. This full-time role covers lobby/reception, mail handling, conference room coordination, and general office support to keep the hub running smoothly.

Ideal candidates have 1–2 years as a receptionist or in customer service, strong English communication, and solid MS Office skills. Join a team focused on growth and a collaborative workplace culture.

Qualifications

• 1–2 years of receptionist or customer service experience.
• Excellent English communication, both written and verbal.
• Proficiency with Microsoft Office and general PC skills.

Responsibilities

• Answer and transfer incoming calls and greet visitors in the lobby.
• Process mail and coordinate deliveries.
• Schedule and set up conference rooms and meetings; assist with office operations.

Skills

Customer service

Communication skills

Microsoft Office

English proficiency

Teamwork

Tools

Microsoft Office Suite

Job description

HUB International is seeking an Operations Assistant to be based onsite in Gainesville, FL. This full-time role covers lobby/reception, mail handling, conference room coordination, and general office support to keep the hub running smoothly.

Ideal candidates have 1–2 years as a receptionist or in customer service, strong English communication, and solid MS Office skills. Join a team focused on growth and a collaborative workplace culture.