Front Office Administrative Specialist

Hubot | Tri Pac, Inc. CDMO; South Bend (IN); On-site; USD 33,000 - 42,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company contribution

Paid time off and holidays

Job summary

Hubot, Inc. in Indiana is seeking a Receptionist/Administrative Assistant to be the face of the company, welcoming visitors and efficiently handling communications.

This role requires a friendly demeanor, strong verbal and written skills, and the ability to prioritize multiple tasks with confidentiality. The position supports management with scheduling, meeting preparation, and document handling, and demands 3–5 years of front-office experience and a High School Diploma or GED.

Qualifications

• High School Diploma or GED required.
• 3–5 years of front office or administrative experience.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.

Responsibilities

• Answer and route incoming calls to the appropriate personnel.
• Prepare conference rooms and schedule meetings.
• Manage and organize Outlook emails and calendars.
• Greet visitors and verify sign-in for security.
• Provide administrative support to management.
• Plan, prioritize, and organize daily tasks.
• Prepare meeting handouts and company announcements.
• Record detailed meeting notes when needed.
• Maintain and organize office supplies and equipment.
• Perform other administrative duties as assigned.

Skills

Verbal & written communication

Front office experience

Time management

Customer service

Education

High School Diploma or GED

Tools

Outlook

Job description

Hubot, Inc. in Indiana is seeking a Receptionist/Administrative Assistant to be the face of the company, welcoming visitors and efficiently handling communications.

This role requires a friendly demeanor, strong verbal and written skills, and the ability to prioritize multiple tasks with confidentiality. The position supports management with scheduling, meeting preparation, and document handling, and demands 3–5 years of front-office experience and a High School Diploma or GED.