Administrative Assistant - Office & Client Support

Hub International; Annapolis (MD); On-site; USD 22,000 - 32,000; Full time

Benefits offered by this job

Health benefits

Retirement savings matching

Life and disability plans

Paid time off

Job summary

HUB International in Rockville, MD is seeking an Administrative Assistant to support our Mid-Atlantic region. You will handle front-office duties, manage calls, prepare documents, and help coordinate events and processes. The role requires 2+ years of office experience, strong Microsoft Office skills, and the ability to communicate professionally with staff and clients.

Bilingual English/Spanish is a plus. This position offers opportunity for growth within a large, client-focused organization

Qualifications

• High School diploma or GED; associate degree preferred but not required.
• 2+ years of related office experience or equivalent.
• Bilingual abilities in English and Spanish preferred but not required.
• Proven computer proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Professional appearance and demeanor; strong customer service skills.
• Able to manage multiple tasks with competing priorities.
• Strong oral and written communication with all levels of the organization.

Responsibilities

• Answer multi-line phone system professionally and forward calls.
• Provide directions, info, and greet visitors.
• Open mail and distribute packages.
• Manage outgoing mail and faxes.
• Organize employee events and calendars.
• Create and update Excel, Word, and PowerPoint documents.
• Maintain conference room schedules and web meetings.
• Support multiple departments with general admin tasks.

Skills

Microsoft Office

Customer service

Communication

Multi-tasking

Professional appearance

Bilingual English/Spanish

Education

High School diploma or GED

AA or college degree preferred

Tools

Outlook

Excel

Word

PowerPoint

Job description

HUB International in Rockville, MD is seeking an Administrative Assistant to support our Mid-Atlantic region. You will handle front-office duties, manage calls, prepare documents, and help coordinate events and processes. The role requires 2+ years of office experience, strong Microsoft Office skills, and the ability to communicate professionally with staff and clients.

Bilingual English/Spanish is a plus. This position offers opportunity for growth within a large, client-focused organization