Onsite Administrative Assistant - Calendar, Travel & Office Ops

Adecco US, Inc.; Mountain View (CA); On-site; USD 43,000 - 47,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Life insurance

Short-term disability

Commuter benefits

401K plan

Job summary

Adecco is assisting a local client by recruiting Administrative Assistant opportunities in Mountain View, CA and Santa Clara, CA (onsite). The role offers strong growth and exposure within a corporate setting, with responsibilities spanning executive support, calendar management, travel coordination, and facilities operations.

The ideal candidate will have excellent communication, proficiency with Microsoft Outlook, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Excellent verbal and written communication abilities.
• Strong technical aptitude with productivity tools.
• Experience managing competing priorities in a fast-paced environment.
• Ability to work independently while collaborating with diverse teams.
• Proficiency with Microsoft Outlook and other administrative tools.
• Ability/willingness to travel between office locations as needed.
• Comfortable maintaining a regular onsite presence across locations.
• Experience coordinating facilities, procurement, or office operations.
• Experience supporting large teams and leadership stakeholders.
• Strong problem-solving skills and attention to detail.
• Proven ability to handle confidential information with discretion.
• Experience supporting cross-functional teams in a dynamic environment.

Responsibilities

• Provide comprehensive administrative support to an individual manager and support a broader team as needed.
• Manage complex calendars, scheduling, and meeting coordination.
• Coordinate domestic and international travel arrangements.
• Organize meetings, team events, and onsite activities.
• Support department financial, personnel, and facilities operations.
• Assist with hardware and procurement ordering and tracking.
• Coordinate workspace planning, facilities requests, and office logistics.
• Handle day-to-day administrative requests and special projects.
• Partner with multiple teams to ensure efficient business operations across office locations.
• Maintain accurate records, documentation, and operational processes.
• Previous experience supporting corporate or enterprise environments.
• Strong administrative and organizational skills.

Skills

Communication

Technical aptitude

Time management

Independence

Outlook

Travel willingness

Onsite presence

Facilities procurement

Cross-functional collaboration

Discretion

Problem solving

Tools

Microsoft Outlook

Job description

Adecco is assisting a local client by recruiting Administrative Assistant opportunities in Mountain View, CA and Santa Clara, CA (onsite). The role offers strong growth and exposure within a corporate setting, with responsibilities spanning executive support, calendar management, travel coordination, and facilities operations.

The ideal candidate will have excellent communication, proficiency with Microsoft Outlook, and the ability to manage multiple priorities in a fast-paced environment.