Administrative Assistant

ektello

Mountain View (CA)

On-site

USD 81,000 - 154,000

Part time

14 days+

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Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A leading staffing agency in Mountain View is seeking an Executive Assistant for a contract position. The role involves managing office administration tasks, scheduling, and coordination of travel and events. Candidates should have 4-5 years of experience, proficiency in Microsoft Office, and strong communication skills. This position offers potential for extension or permanent employment.

Qualifications

4-5 years of experience as an administrative assistant.
Excellent verbal and written communication skills.
Proficient in MS Office.

Responsibilities

Handle all aspects of office administration.
Manage schedules and calendars.
Coordinate travel and events.

Skills

Organizational skills

Microsoft Office proficiency

Communication skills

Multi-tasking

Attention to detail

Job description

Duration: 5+ months with HIGH chance for extension or become permanent

Work Location: Mountain View, CA 94043 (Onsite)

Top Required Skills

At least 4-5 years of relevant experience
Multi-task and handle multiple calendars daily
Microsoft suite knowledge – outlook, word, excel, calendars.

Job Responsibilities:

The Executive Assistant role will be responsible for handling all aspects of office administration. This role must use independent thinking and judgment with sole discretion for office procedures. The position responsibilities include a broad scope of tasks including schedule and calendar management, working with executive assistants to schedule meetings with various senior leaders and coordination of travel and events, presentation creation and records management. The position requires someone with a strong attention to detail, good organization, and critical thinking skills. The person in the role will handle all responsibilities in a discrete and efficient manner and have strong Outlook, Word and PowerPoint skills.

Qualifications

4-5 years of experience as an administrative assistant
Excellent verbal and written communication skills
Proficient in MS Office
Excellent planning skills
Able to facilitate large town hall/group meetings including remote, audio visual, video conferencing
Able to handle discretion with critical business and personal matters
Able to make and run calendaring, travel arrangement

Seniority level