Dynamic Administrative Assistant — Calendar & Operations Pro

ABM Industries; Cupertino (CA); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Benefits package

Job summary

ABM Industries in Cupertino, CA is seeking an Administrative Assistant to manage calendars, perform data entry, and support events and operations. Proficiency in Google Sheets and Excel is required, with strong communication and multitasking skills for a fast-paced environment.

The role is based in Cupertino with a standard Mon-Fri schedule and a comprehensive benefits package. This position supports onboarding and business development efforts while coordinating with multiple teams.

Qualifications

• High School diploma required.
• Strong communication skills, written and verbal.
• Proficient with Google Sheets & Excel.
• Ability to multitask in a fast-paced environment.
• Experience with administrative support and data entry.

Responsibilities

• Calendar management, including planning and coordinating team schedules, supporting event preparations, and follow-up tasks
• Data entry and documentation of service logs, compliance records, and inventory tracking
• Proficiency in Google Sheets and Excel is required
• Ensure Principal calendar adherence, including tracking and inputting time
• Assist in developing and rolling out new procedures related to operations
• Manage task systems, update client meeting agendas, and schedule follow-ups
• Collaborate with janitorial and events teams for seasonal and special events
• Adapt to changes and ensure tasks are completed thoroughly
• Field incoming calls, route appropriately, and take detailed messages
• Support onboarding and training for team members
• Assist with business development and marketing initiatives
• Manage inventory of pest control supplies, place orders, and complete expense reports
• Support various projects for the events and operations teams
• Manage the receptionist email inbox, forward emails, and respond to general inquiries
• Maintain organization of shared folders and documentation
• Keep the company directory updated and accessible
• Handle incoming and outgoing mail, including preparing shipping paperwork

Skills

Multitasking

Customer service

Teamwork

Punctual

Detail oriented

Verbal & written communication

Education

High School diploma

Tools

Google Sheets

Excel

Microsoft Office Suite

Job description

ABM Industries in Cupertino, CA is seeking an Administrative Assistant to manage calendars, perform data entry, and support events and operations. Proficiency in Google Sheets and Excel is required, with strong communication and multitasking skills for a fast-paced environment.

The role is based in Cupertino with a standard Mon-Fri schedule and a comprehensive benefits package. This position supports onboarding and business development efforts while coordinating with multiple teams.