Onsite Executive Assistant: Calendar & Admin Support

Ultimate Staffing Services; Gaithersburg (MD); On-site; USD 65,000 - 75,000; Full time

Job summary

Ultimate Staffing Services in Gaithersburg, MD seeks an Executive Assistant to support leadership and teams with daily operations. This full-time, on-site role offers temp-to-hire or direct-hire pathways and requires meticulous organization and proactive admin support.

The ideal candidate will manage calendars, prepare reports and presentations, and handle travel, correspondence, and confidential information with professionalism in a fast-paced office environment.

Qualifications

• 2+ years of administrative support experience in a professional office environment.
• Strong organizational and time-management skills with the ability to multitask effectively.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Provide administrative support to managers and team members.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare correspondence, reports, presentations, and other business documents.
• Maintain electronic and paper filing systems to ensure accurate recordkeeping.
• Coordinate office meetings, conference rooms, and team events.
• Assist with data entry, reporting, and tracking of important business information.
• Support travel arrangements, expense reports, and meeting logistics as needed.
• Order and maintain office supplies and equipment.
• Serve as a point of contact for internal staff, vendors, and visitors.
• Answer and direct incoming phone calls and emails professionally.
• Assist with special projects and additional administrative duties as assigned.

Skills

Organizational skills

Time management

Verbal communication

Written communication

MS Office

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Ultimate Staffing Services in Gaithersburg, MD seeks an Executive Assistant to support leadership and teams with daily operations. This full-time, on-site role offers temp-to-hire or direct-hire pathways and requires meticulous organization and proactive admin support.

The ideal candidate will manage calendars, prepare reports and presentations, and handle travel, correspondence, and confidential information with professionalism in a fast-paced office environment.