Onsite Administrative & Office Operations Specialist

Ultimate Staffing Services; San Jose (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

Ultimate Staffing Services is seeking an Administrative Assistant to support daily office operations, purchasing activities, facility coordination, and executive needs. This temp-to-hire role is 100% onsite in San Jose, California.

The ideal candidate has 2+ years of administrative experience, strong organizational skills, and proficiency with Microsoft Office. Typical hours are Monday to Friday, 8:00 AM to 5:00 PM, with pay ranging from $25 to $30 per hour.

Qualifications

• 2+ years of administrative or office support experience required.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office Suite.
• Detail-oriented with professional, customer-focused approach.

Responsibilities

• Answer and direct incoming phone calls.
• Manage mail and package distribution.
• Coordinate conference room scheduling and communications.
• Assist with new hire workspace setup and welcome materials.
• Prepare meeting materials and maintain records.
• Support travel arrangements as needed.

Skills

Organizational skills

Multitasking

Communication

Attention to detail

Task prioritization

Tools

Microsoft Office

Job description

Ultimate Staffing Services is seeking an Administrative Assistant to support daily office operations, purchasing activities, facility coordination, and executive needs. This temp-to-hire role is 100% onsite in San Jose, California.

The ideal candidate has 2+ years of administrative experience, strong organizational skills, and proficiency with Microsoft Office. Typical hours are Monday to Friday, 8:00 AM to 5:00 PM, with pay ranging from $25 to $30 per hour.