Administrative Assistant

Adecco; Dublin (CA); Hybrid; USD 41,000 - 58,000; Full time

Benefits offered by this job

Hybrid work model

On-campus parking

Health benefits

Job summary

Adecco in Dublin, CA is seeking a Corporate Administrative Assistant to provide executive-level support to Senior Vice President(s) and/or Vice President(s). You will ensure all day-to-day activities are resolved by maintaining ongoing communication, organizing all routine departmental activities and handling special projects as needed.

The role offers hybrid work, 8:00 am – 5:00 pm hours, with on-campus parking and a path to permanent employment within a Fortune 500 company.

Qualifications

• College degree preferred.
• Proven experience supporting senior executives in a fast-paced, high-volume environment.
• Strong organizational, multitasking, and time management skills with the ability to prioritize changing workloads.
• Experience managing calendars, travel arrangements, meetings, and expense reports.
• Excellent verbal and written communication skills.
• Typing speed of 60+ words per minute preferred.

Responsibilities

• Provide administrative and confidential support to SVP(s)/VP(s), exercising sound judgment.
• Manage the SVP's calendar, schedule meetings and calls.
• Screen and prioritize phone calls, emails, and inquiries.
• Serve as liaison between SVP and stakeholders.
• Review, distribute, and track mail and communications.
• Prepare and edit correspondence, reports, and meeting materials.
• Coordinate travel arrangements and expense reporting.
• Organize on-site and off-site meetings and venue logistics.
• Maintain confidential records and departmental files.
• Provide general office support and document distribution.
• Assist with special projects and additional duties.

Skills

Executive support

Calendar management

Travel arrangements

Communication skills

MS Office

Typing 60+ wpm

Education

College degree preferred

Tools

Microsoft Office Suite

Visio

Job description

Join Adecco in a dynamic, corporate environment located within Dublin, CA. This is an exciting temp-to-hire opportunity to work directly with a Fortune 500 company at their Corporate Headquarters. If you have a solid background in administrative support and are looking to advance your career within a reputable organization, this position is ideally suited for you.

About the Role:

As a Corporate Administrative Assistant, you will provide executive level administrative support to Senior Vice President(s) and/or Vice President(s). You will ensure all day-to-day activities are resolved by maintaining ongoing communication, organizing all routine departmental activities and handling special projects as needed. Assignments range from varied to complex.

Key Responsibilities:

• Provide administrative and confidential support to the Senior Vice President (SVP), exercising sound judgment and handling sensitive information professionally.
• Manage the SVP's calendar, schedule meetings, conference calls, and appointments.
• Screen and prioritize phone calls, emails, and other communications, responding or redirecting inquiries as appropriate.
• Serve as a liaison between the SVP, employees, customers, vendors, and other stakeholders.
• Review, distribute, and track incoming mail and communications, ensuring timely follow-up on priority items.
• Prepare and edit correspondence, reports, presentations, meeting materials, and other business documents.
• Coordinate business travel arrangements, including transportation, accommodations, itineraries, and expense reporting.
• Organize on-site and off-site meetings, including venue selection, catering, materials, and logistics.
• Maintain and organize confidential records, files, and departmental documentation.
• Provide general office support, including document distribution, copying, and other administrative tasks.
• Assist with special projects, personal matters, and additional duties as assigned.

Qualifications:

• College degree preferred.
• Proven experience supporting senior executives in a fast-paced, high-volume environment.
• Strong organizational, multitasking, and time management skills with the ability to prioritize changing workloads.
• Experience managing calendars, travel arrangements, meetings, and expense reports.
• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Visio).
• Basic knowledge of budgeting, accounting, and financial recordkeeping.
• Strong attention to detail, problem-solving, and follow-up skills with minimal supervision.
• Typing speed of 60+ words per minute preferred.

Additional Details:

• Work hours: 8:00 am – 5:00 pm, Monday through Friday.
• Hybrid work model
• Parking: On-campus parking available.
• Environment: Business casual dress code.

Why Join Adecco?

This role offers a unique opportunity to gain valuable experience in a corporate setting, with room for professional growth. Adecco supports your career development and provides a collaborative environment where your contributions make a real impact.

Pay Details:

$36.00 per hour

• medical
• dental
• vision
• life insurance
• short-term disability
• additional voluntary benefits
• EAP program
• commuter benefits
• a 401K plan

Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs.

In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

Fair Chance Disclosure

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.