Executive Assistant

Confidential Company; Palo Alto (CA); On-site; USD 55,104; Part time

Job summary

A professional services firm is seeking an Executive Assistant to join their team in Palo Alto. This fully onsite role involves comprehensive administrative support, ensuring smooth day-to-day operations. Responsibilities include managing calendars, serving as the point of contact for inquiries, and maintaining filing systems. Ideal candidates have proven experience, proficiency in Microsoft Office and Google Workspace, and excellent organization skills. This is an excellent opportunity for professionals who thrive in fast-paced environments.

Qualifications

• Proven experience in an administrative or office support role.
• Professional demeanor with strong customer service orientation.
• Ability to prioritize multiple tasks and meet deadlines.

Responsibilities

• Manage calendars; schedule and coordinate meetings and appointments.
• Serve as primary point of contact for inquiries.
• Maintain electronic and paper filing systems.

Skills

Administrative support

Organization skills

Customer service orientation

Time management

Tools

Microsoft Office

Google Workspace

Zoom

Job description

Executive Assistant

Schedule: Monday to Friday, 8:00 AM to 5:00 PM (9:00 AM to 6:00 PM acceptable)

Contract Duration: 5 months

Pay Rate: $40/hour

We are hiring an Executive Assistant on behalf of our client. This fully onsite role provides comprehensive administrative and clerical support, serving as a key point of contact while ensuring smooth day-to-day office operations in a professional environment.

Candidates must be U.S. Citizens or Green Card holders. No OPT, H1B, CPT, or EAD. Candidates must be local and currently located in the San Francisco Bay Area.

Scope of Duties

• Manage calendars; schedule and coordinate meetings and appointments
• Serve as primary point of contact for internal and external inquiries
• Prepare, proofread, and format correspondence
• Maintain electronic and paper filing systems; ensure accurate recordkeeping
• Assist with meeting logistics (in person and virtual) including agendas, minutes, and follow-up actions
• Monitor and order office supplies; coordinate equipment maintenance
• Perform general clerical duties including copying, scanning, and data entry

Required Qualifications

• Proven experience in an administrative or office support role
• Proficiency with Microsoft Office, Google Workspace, Zoom, and standard office technology
• Excellent organization and time‑management abilities<li>Ability to prioritize multiple tasks and meet deadlines
• Professional demeanor with strong customer service orientation

You may also reach our IT recruiter at [phone] or [e-mail]. Please note, we are not accepting C2C at this time and only direct candidates may apply; submissions from third‑party companies will not be considered.