Executive Assistant

Russell Tobin; Santa Clara (CA); On-site; USD 68,880 - 75,768; Full time

Job summary

Russell Tobin is seeking an experienced Executive Assistant for a contract role in Santa Clara, California. The candidate will manage complex executive calendars, coordinate travel, and ensure timely follow-through on action items. This fast-paced role requires 5+ years of experience and exceptional attention to detail.

Proficiency in AI tools and Microsoft Office Suite is essential. The position offers a pay rate of $50 - $55 per hour based on experience.

Join a collaborative environment focused on excellence!

Qualifications

• 5+ years of Executive Assistant experience supporting senior leadership in a fast-paced corporate environment.
• Strong experience in managing complex calendars and travel coordination.
• Ability to multitask and prioritize shifting demands.

Responsibilities

• Manage complex executive calendars across multiple time zones.
• Coordinate domestic and international travel and expense reporting.
• Track action items, communications, and deadlines proactively.

Skills

Calendar management

Travel coordination

Expense management

Attention to detail

Multitasking

Proficiency with AI tools

Microsoft Office Suite

Job description

Our client, a technology company, is looking to hire an Executive Assistant in Santa Clara, California. Apply today for consideration!

Job Title: Executive Assistant

Duration: Contract Role - 6+ months

Location: Santa Clara, CA (Onsite)

Pay Rate Range: $50 - $55 per hour (DOE)

Responsibilities

• Manage complex executive calendars across multiple time zones, ensuring strategic prioritization and seamless scheduling.
• Coordinate domestic and international travel, expense reporting, office events, and executive logistics with exceptional attention to detail.
• Track action items, communications, and deadlines proactively to ensure timely follow-through and executive alignment.
• Support cross-functional initiatives, stakeholder communications, and confidential documentation with professionalism and discretion.
• Identify opportunities to improve workflows through AI-enabled tools, automation, and operational efficiencies.

Requirements

• 5+ years of Executive Assistant experience supporting senior leadership in a fast-paced corporate environment.
• Strong experience managing complex calendars, travel coordination, expense management, and executive communications.
• Demonstrated ability to multitask, prioritize shifting demands, and maintain exceptional attention to detail.
• Proficiency with AI tools, Microsoft Office Suite, collaboration platforms, and executive operations support.

Additional Information

Equal Employment Opportunity: Russell Tobin is an equal opportunity employer. We do not discriminate on the basis of race, religious creed, color, national origin, ancestry, physical or mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment: We are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations: We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.