Onsite Admin Assistant for Student Services & Calendars

Beacon Hill Staffing Group, LLC; Cambridge (MA); Sur place; USD 29 000 - 41 000; Plein temps

Résumé du poste

Beacon Hill Staffing Group, LLC in Cambridge, MA is seeking an Administrative Assistant II for a fully onsite, student-facing role in a higher education environment. The position supports five senior staff, manages calendars, answers inquiries, and helps with daily office operations.

The ideal candidate has at least three years of related experience, strong communication and organizational skills, and the ability to handle confidential information.

Qualifications

• High school diploma or equivalent required.
• Minimum 3 years administrative or related experience.
• Strong customer service and interpersonal skills.
• Excellent verbal and written communication.
• Strong organizational skills and attention to detail.
• Experience managing calendars and coordinating schedules.
• Ability to handle confidential information with discretion.
• Bachelor's degree preferred.
• Experience in higher education or student services preferred.
• Experience supporting multiple leaders preferred.

Responsabilités

• Serve as first point of contact for students, visitors, and staff.
• Answer phones, emails, and greet visitors professionally.
• Assess student needs and connect to resources or staff.
• Schedule appointments and manage multiple calendars.
• Support approximately five senior staff members.
• Maintain confidential student records, databases, and documentation.
• Coordinate meetings, office operations, and administrative processes.
• Assist with communications, newsletters, social media, and outreach efforts.
• Support events, workshops, and student programs.
• Provide basic technology support and troubleshoot routine system issues.
• Assist with special projects and process improvement initiatives.

Connaissances

Calendar management

Customer service

Interpersonal skills

Verbal communication

Written communication

Organizational skills

Discretion

Adaptability

Stress management

Formation

High school diploma

Bachelor's degree preferred

Outils

Microsoft Office

Description du poste

Beacon Hill Staffing Group, LLC in Cambridge, MA is seeking an Administrative Assistant II for a fully onsite, student-facing role in a higher education environment. The position supports five senior staff, manages calendars, answers inquiries, and helps with daily office operations.

The ideal candidate has at least three years of related experience, strong communication and organizational skills, and the ability to handle confidential information.