Senior Executive Assistant & Admin Operations

Beacon Hill Staffing Group, LLC; Menlo Park (CA); Hybride; USD 65 000 - 95 000; Plein temps

Avantages offerts par ce poste

Medical benefits

Dental benefits

Vision benefits

Federal and state leave programs

Résumé du poste

Beacon Hill Staffing Group, LLC seeks an proactive Executive Administrator to provide high-level support to senior leaders. This hybrid role is based in San Francisco or Silicon Valley, three days in the office, with occasional after-hours support for travel and meetings.

You will manage calendars across time zones, coordinate travel, prepare materials, and handle confidential information while contributing to process improvements and team effectiveness.

Qualifications

• 2+ years of experience providing administrative, executive support, or coordination services.
• Experience within professional services, legal, consulting, financial services, or other corporate environments preferred.
• Strong calendar management, meeting coordination, and travel‑planning experience.
• Proficiency with Microsoft Office Suite including Outlook, Word, Excel, and Teams.
• Excellent organizational skills with strong attention to detail.
• Ability to manage multiple priorities in a dynamic, deadline‑driven environment.
• Strong verbal and written communication skills.
• Professional, service‑oriented mindset with a collaborative approach.
• Ability to maintain confidentiality and exercise sound judgment.
• Eagerness to learn, take initiative, and adapt to changing business needs.

Responsabilités

• Provide comprehensive administrative support to one or more senior leaders.
• Manage complex calendars, scheduling meetings across multiple time zones and prioritizing competing demands.
• Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries.
• Organize meeting logistics, including room reservations, catering, technology needs, and attendee coordination.
• Prepare agendas, presentations, correspondence, reports, and other business documents.
• Process expense reports and assist with administrative workflows.
• Serve as a professional point of contact for internal teams and external partners.
• Support meeting preparation and follow‑up activities, ensuring action items are tracked and completed.
• Maintain accurate records, documents, and administrative files.
• Anticipate scheduling conflicts and logistical challenges, helping identify practical solutions.
• Assist with special projects, team events, and other operational initiatives as needed.
• Handle confidential and sensitive information with a high degree of discretion.
• Contribute ideas for improving administrative processes and overall team effectiveness.

Connaissances

Calendar management

Travel planning

Executive support

Microsoft Office

Outlook

Word

Excel

Teams

Communication

Confidentiality

Outils

Microsoft Office

Outlook

Teams

Description du poste

Beacon Hill Staffing Group, LLC seeks an proactive Executive Administrator to provide high-level support to senior leaders. This hybrid role is based in San Francisco or Silicon Valley, three days in the office, with occasional after-hours support for travel and meetings.

You will manage calendars across time zones, coordinate travel, prepare materials, and handle confidential information while contributing to process improvements and team effectiveness.