Administrative Assistant

Hub Technology Group; Cambridge (MA); On-site; USD 27,552,000 - 38,573,000; Part time

Job summary

Hub Technology Group is seeking a Contract Administrative Assistant and Faculty Support in Cambridge, MA. The role is on site for 3-4 months, supporting faculty with scheduling, course materials, announcements, and Canvas-based tasks.

The successful candidate will coordinate AV and event logistics, assist with online learning, and handle payments and reimbursements. Prior higher education experience and a BS/AS are preferred.

Qualifications

• 1 year of experience in similar support roles.
• BS/AS from an accredited university.
• Higher Education experience is a plus.

Responsibilities

• Schedule courses, post materials, announcements and office hours via Canvas.
• Arrange course packets and obtain copyright for course materials.
• Coordinate AV, catering and setup for classes and conferences.
• Support online learning with Zoom and video editing tools.
• Process payments, invoices, reimbursements and card statements.
• Assist with coordinating conferences and lectures, including travel.

Skills

Scheduling

Office administration

Communication

Event coordination

Calendar management

Education

BS/AS from accredited university

Higher Education experience preferred

Tools

Canvas LMS

Zoom

Video editing software

Job description

Contract Administrative Assistant and Faculty Support

3-4 Months+

On Site - Cambridge MA

• Perform general office duties including scheduling, scanning, filing, ordering office supplies, placing catering orders, and reserving space for meetings and events.
• Support faculty by scheduling courses, posting course materials, announcements, and student assignments/office hours via Canvas
• Arrange course packets and obtain copyright for course materials,
• Coordinate AV, catering, and other set-up needs for classes and conferences.
• Support online learning with remote learning tools such as Zoom and video editing software.
• Respond to internal and external requests for information and manage faculty calendars.
• Use platforms to process payments, invoices, reimbursements, and corporate card statements.
• Assist with coordinating conferences and lectures, including arranging media, catering, guest outreach, materials, accommodation, and travel.

Suggested Experience

• 1 year of experience in similar support roles
• BS/AS from accredited university
• Higher Education experience suggested including systems knowledge