Front Desk Administrative Assistant

Beacon Hill Staffing Group, LLC; Waltham (MA); On-site; USD 29,000 - 40,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Leave programs

Job summary

Beacon Hill Staffing Group, LLC is assisting a private university in staffing a Temporary Administrative Assistant for our Health Services & Counseling Center in Waltham, MA. This on-site, full-time role pays $25/hour and runs 9:00 AM–5:00 PM, with a 60-minute lunch break.

The assignment is expected to last 3+ months, with potential shorter-term coverage as needed. The role requires experience in healthcare/medical office or related settings, strong communication skills, and proficiency with

Qualifications

• Healthcare/medical office or related experience preferred.
• Ability to prioritize tasks in a fast-paced environment.
• Excellent verbal, written and interpersonal communication skills.
• Strong customer service and professional interaction with students and staff.
• Experience scheduling appointments and providing administrative support.
• Strong attention to detail and accurate recordkeeping.
• Proficiency with database entry and general office technology.
• Experience with Google Suite (Calendar & Docs) preferred.

Responsibilities

• Answer phone calls and inquiries from students and visitors.
• Schedule appointments and manage calendars for health services & counseling center.
• Greet students and visitors and provide excellent customer service.
• Correspond professionally via email and assist with general communications.
• Collect and verify identification information and maintain records.
• Update databases and enter information accurately.
• Upload and maintain medical records and related documentation.
• Handle administrative paperwork and provide general office support.
• Travel between health center and counseling center locations on campus as needed.

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a private university, is seeking a Temporary Administrative Assistant to join their Health Services & Counseling Center team onsite in Waltham, MA. This full-time opportunity offers $25/hour and follows a Monday-Friday schedule of 9:00 AM-5:00 PM with a 60-minute unpaid lunch break. The assignment is expected to last 3+ months, though shorter-term availability may be considered to support an immediate staffing need.

Key Responsibilities

• Answer incoming phone calls and respond to inquiries from students and visitors.
• Schedule appointments and manage calendars for health and counseling center services.
• Greet students and visitors while providing excellent customer service.
• Correspond professionally through email and assist with general communications.
• Collect and verify identification information and maintain accurate records.
• Update databases and enter information accurately and efficiently.
• Upload and maintain medical records and related documentation.
• Manage administrative paperwork and provide general office support.
• Travel between the health center and counseling center locations on campus as needed.

Candidate Qualifications

• Healthcare, medical office, counseling center, or related experience highly preferred.
• Experience working in a fast-paced environment with the ability to prioritize competing tasks.
• Excellent verbal, written, and interpersonal communication skills.
• Strong customer service skills and ability to interact professionally with students and staff.
• Experience scheduling appointments and handling administrative support duties.
• Strong attention to detail and ability to maintain accurate records and documentation.
• Proficiency with database entry and general office technology.
• Experience with Google Suite, including Google Calendar and Google Docs, preferred.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.
• Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)