Onboarding & Admin Specialist - Flexible Scheduling

Harmony Senior Services, LLC; Brentwood (TN); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

401k + Benefits Packages

Training & Career Laddering

Great work-life balance

Flexible Scheduling

Job summary

Harmony Senior Services, LLC in Brentwood, TN is seeking an Office Administrative Assistant to provide essential support for human resources, billing, and general office functions under the Executive Director. Responsibilities include onboarding coordination, paperwork management, data entry, and supply coordination.

The role emphasizes maintaining confidential records, coordinating orientation and benefits inquiries, and ensuring timely handling of payments and administrative documents.

Qualifications

• High school diploma or GED is required.
• 2+ years of administrative or office support experience preferred.
• Proficiency with Outlook, Word, and Excel; ability to learn HR and accounting systems.

Responsibilities

• Assist with onboarding materials and new-hire paperwork.
• Coordinate new-hire orientation schedules, materials, and logistics.
• Maintain organized, confidential personnel files and HR records.
• Support scanning, uploading, and secure transmission of records; assist with billing and document handling.

Skills

Organizational skills

Data entry

Confidentiality

Verbal and written communication

Multitasking

Education

High school diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Harmony Senior Services, LLC in Brentwood, TN is seeking an Office Administrative Assistant to provide essential support for human resources, billing, and general office functions under the Executive Director. Responsibilities include onboarding coordination, paperwork management, data entry, and supply coordination.

The role emphasizes maintaining confidential records, coordinating orientation and benefits inquiries, and ensuring timely handling of payments and administrative documents.