HR & Admin Coordinator — Flexible Schedule + 401k

Fox Chapel Operations LLC; United States; On-site; USD 38,000 - 60,000; Full time

Benefits offered by this job

401k + Fulltime & Part-time Benefits

Training, Development & Career Ladder

Great work-life balance

Flexible Scheduling

Job summary

Harmony Senior Services, LLC is seeking an Office Administrative Assistant to provide comprehensive support for HR, billing, and daily office functions. The role focuses on onboarding coordination, paperwork, recordkeeping, data entry, and supply coordination.

The position involves coordinating onboarding, maintaining confidential records, assisting with LTC billing, and serving as a key on-site contact for the Revenue Services Specialist. Strong organizational skills are essential.

Qualifications

• High school diploma or GED required.
• 2+ years of administrative or office support experience; HR paperwork, billing, accounts payable, or confidential recordkeeping preferred.
• Proficiency with Microsoft Outlook, Word, and Excel and the ability to learn company HR, accounting, and document management systems.
• Strong organizational skills, attention to detail, accurate data entry, and the ability to manage multiple priorities and meet deadlines.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Effective verbal and written communication skills and professional interactions with residents, responsible parties, team members, vendors, and community leadership.

Responsibilities

• Assist with onboarding coordination and preparing materials, collecting paperwork, and routing information to HR or leaders.
• Coordinate new-hire orientation schedules, materials, and logistics.
• Maintain organized, confidential personnel files and HR records in designated systems.
• Track licenses, certifications, training, and deadlines; report missing items.
• Manage benefits, leave, pay, employee relations inquiries by routing to appropriate leader.
• Assist with scanning checks and handling financial documentation for the Finance Hub.
• Serve as on-site contact for Revenue Services Specialist and assist with LTC billing submissions when needed.
• Distribute monthly payer statements and collection letters with accuracy and confidentiality.
• Prepare, copy, scan, file, and distribute correspondence and reports; maintain filing systems.
• Monitor office supplies, coordinate purchases, and manage mail and deliveries.
• Schedule administrative meetings and prepare materials; handle follow-ups and service requests.

Skills

Organizational skills

Attention to detail

Multitasking

Verbal and written communication

Education

High school diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Harmony Senior Services, LLC is seeking an Office Administrative Assistant to provide comprehensive support for HR, billing, and daily office functions. The role focuses on onboarding coordination, paperwork, recordkeeping, data entry, and supply coordination.

The position involves coordinating onboarding, maintaining confidential records, assisting with LTC billing, and serving as a key on-site contact for the Revenue Services Specialist. Strong organizational skills are essential.