HR & Billing Administrative Specialist | Flexible Schedule

Harmony Senior Services, LLC; Glenshaw (PA); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

401k

Benefits for FT & PT

Training & Career Laddering

Great work-life balance

Flexible Scheduling

Job summary

Harmony Senior Services, LLC is seeking an Office Administrative Assistant to support the community’s human resources, billing, and general office functions under the Executive Director. This role emphasizes onboarding coordination, paperwork maintenance, recordkeeping, data entry, document processing, follow-up, and supply coordination.

The position requires strong organizational skills, discretion, and the ability to handle confidential information while providing reliable administrative

Qualifications

• High school diploma or GED required.
• 2+ years of administrative or office support experience preferred; HR paperwork, billing, or confidential recordkeeping is a plus.
• Proficiency with Microsoft Outlook, Word, and Excel and ability to learn HR, accounting, and document management systems.
• Strong organizational skills, attention to detail, accurate data entry, and ability to manage multiple priorities.

Responsibilities

• Provides administrative support for HR onboarding, billing, and general office functions.
• Coordinates new-hire onboarding, orientation, and maintains confidential personnel files.
• Manages data entry, document processing, and recordkeeping in approved systems.
• Monitors office supplies and coordinates service requests for office equipment.
• Protects confidential information and assists Executive Director with resident/family inquiries.

Skills

Strong organizational skills

Data entry accuracy

Discretion and confidentiality

Communication skills

Education

High school diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Harmony Senior Services, LLC is seeking an Office Administrative Assistant to support the community’s human resources, billing, and general office functions under the Executive Director. This role emphasizes onboarding coordination, paperwork maintenance, recordkeeping, data entry, document processing, follow-up, and supply coordination.

The position requires strong organizational skills, discretion, and the ability to handle confidential information while providing reliable administrative