Onboarding & Administrative Support Specialist

Harmony Senior Services, LLC; Memphis (TN); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

401k + Fulltime & Part-time Benefits

Training, Development & Career Ladder

Great work-life balance

Flexible Scheduling

Job summary

Harmony Senior Services, LLC in Memphis, TN is seeking an Office Administrative Assistant to support HR onboarding, billing, and general office tasks under the Executive Director. You will maintain confidential files, coordinate orientations, process documents, and assist with resident communications and service requests.

The role emphasizes accuracy, discretion, multi-tasking, and professional interaction with residents, families, and staff.

Qualifications

• 2+ years of administrative or office support experience.
• Experience with HR paperwork, billing, accounts payable, or confidential recordkeeping preferred.
• Proficiency with MS Outlook, Word, and Excel and ability to learn company systems.

Responsibilities

• Support HR onboarding, orientation logistics, and file maintenance.
• Assist with billing, accounts payable, and documentation processing.
• Serve as on-site contact for Revenue Services Specialist and office operations.
• Process mailings, supplies, and scheduling; protect confidential information.
• Assist Executive Director with resident/family inquiries and service requests.
• Coordinate office equipment service requests and maintain records.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Education

High School Diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Harmony Senior Services, LLC in Memphis, TN is seeking an Office Administrative Assistant to support HR onboarding, billing, and general office tasks under the Executive Director. You will maintain confidential files, coordinate orientations, process documents, and assist with resident communications and service requests.

The role emphasizes accuracy, discretion, multi-tasking, and professional interaction with residents, families, and staff.