HR & Billing Admin Assistant — Flexible Scheduling

Harmony Senior Services, LLC; Columbia (SC); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

401k

Full-time & Part-time benefits

Flexible scheduling

Training & career laddering

Great work-life balance

Job summary

Harmony Senior Services, LLC is seeking an Office Administrative Assistant to support human resources, billing, and general office functions. You will handle onboarding coordination, maintain HR records, data entry, and document processing under the Executive Director's direction.

In this role you will manage confidential information, coordinate billing submissions and payer communications, schedule meetings, and assist residents and families with inquiries while ensuring accurate records and

Qualifications

• High school diploma or GED required.
• 2+ years of administrative or office support experience; HR, billing, or confidential recordkeeping preferred.
• Proficiency with Microsoft Outlook, Word, and Excel; able to learn HR, accounting, and document management systems.

Responsibilities

• Assist with onboarding materials, collect paperwork, and route to HR.
• Maintain confidential personnel files and HR records in designated systems.
• Scan, upload, and transmit personnel records securely to HRBP and others.
• Track licenses, certifications, training records, and deadlines; report missing items.
• Distribute communications, forms, notices, and track acknowledgments.
• Assist with scanning checks and handling resident payments; postal logistics.
• Support RSS with monthly payer statements and letters; ensure secure delivery.
• Oversee p-card receipts and reporting; monitor office supply inventory.
• Schedule meetings, prepare materials, and track follow-up items.
• Protect confidential information and maintain secure storage.

Skills

Organizational skills

Attention to detail

Data entry

Verbal and written communication

Education

High school diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Harmony Senior Services, LLC is seeking an Office Administrative Assistant to support human resources, billing, and general office functions. You will handle onboarding coordination, maintain HR records, data entry, and document processing under the Executive Director's direction.

In this role you will manage confidential information, coordinate billing submissions and payer communications, schedule meetings, and assist residents and families with inquiries while ensuring accurate records and