On-Site Executive Admin & Programs Coordinator

Beth Israel Lahey Health; Massachusetts; On-site; USD 34,000 - 46,000; Full time

Job summary

Beth Israel Deaconess Medical Center in Massachusetts seeks an Administrative Coordinator to provide comprehensive support to leadership and departments, coordinating administrative work, projects and staff. This is a fully on-site position.

Essential duties include scheduling, committee preparation, travel arrangements and preparing materials. The role also involves composing/editing correspondence, data analysis and supporting department programs and events.

Qualifications

• High School diploma or GED required; Associate's degree preferred.
• 3–5 years related work experience required.
• Advanced skills with Microsoft Office applications (Outlook, Word, Excel, PowerPoint or Access).

Responsibilities

• Screens telephone calls and screen access for high-level positions; determine need for face-to-face meetings.
• Schedules and prepares diverse, complex appointments, meetings and travel.
• Oversees planning and preparation for committees; distributes minutes and agendas.
• Plans and coordinates high-profile programs and events for the department.
• Composes and edits complex, sensitive correspondence and reports for manager approval.
• Compiles, analyzes and summarizes data from multiple sources for reports and presentations.
• Performs department-specific responsibilities as documented locally.

Skills

Microsoft Office

Education

High School diploma or GED

Associate's degree preferred

Tools

Microsoft Office applications

Job description

Beth Israel Deaconess Medical Center in Massachusetts seeks an Administrative Coordinator to provide comprehensive support to leadership and departments, coordinating administrative work, projects and staff. This is a fully on-site position.

Essential duties include scheduling, committee preparation, travel arrangements and preparing materials. The role also involves composing/editing correspondence, data analysis and supporting department programs and events.