Executive Administrative & Operations Coordinator

Beth Israel Lahey Health; United States; On-site; USD 34,000 - 46,000; Full time

Job summary

Beth Israel Lahey Health is seeking an experienced administrative specialist to support leadership and a division by coordinating administrative work, projects, and staff. The role is fully on-site and involves lab supply handling, scheduling, and preparing information for high-level meetings.

The ideal candidate has 3–5 years of related experience and strong Microsoft Office skills. You will engage in data analysis, prepare complex documents, and assist with audits as part of the GCLP program.

Qualifications

• High School diploma or GED required. Associate's degree preferred.
• 3-5 years related work experience required.
• Advanced skills with Microsoft applications including Outlook, Word, Excel, PowerPoint or Access.

Responsibilities

• Screens calls and prioritizes meetings for high-level positions.
• Schedules and prepares for diverse appointments and travel arrangements.
• Oversees committee planning, distributes minutes and prepares materials.
• Plans and coordinates high-profile programs and events for the department.
• Composes and edits complex correspondence and reports for manager approval.
• Compiles and analyzes data from multiple sources for detailed documents and presentations.
• Performs department-specific responsibilities as documented locally.

Skills

Office administration

Customer service

Teamwork

Written & verbal communications

Education

High School diploma or GED

Associate's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Access

Job description

Beth Israel Lahey Health is seeking an experienced administrative specialist to support leadership and a division by coordinating administrative work, projects, and staff. The role is fully on-site and involves lab supply handling, scheduling, and preparing information for high-level meetings.

The ideal candidate has 3–5 years of related experience and strong Microsoft Office skills. You will engage in data analysis, prepare complex documents, and assist with audits as part of the GCLP program.