On-Site Executive Admin & Office Coordinator

Beth Israel Lahey Health; Boston (MA); On-site; USD 30,000 - 40,000; Full time

Job summary

Beth Israel Lahey Health seeks an experienced administrative assistant to provide secretarial and administrative support to leadership. The role is fully on-site and involves handling telephone inquiries, scheduling, correspondence, and document preparation for a department with diverse stakeholders.

The candidate should have a High School diploma or GED (Associate’s degree preferred) and 3–5 years of related work experience, with advanced Microsoft Office skills and familiarity with WorkDay

Qualifications

• High School diploma or GED required.
• Associate's degree preferred.

Responsibilities

• Answers and screens telephone calls. Takes accurate messages or directs the call to the appropriate person.
• Types correspondence, forms, reports, manuscripts, or other materials with complex formatting.
• Schedules appointments and manages calendars for manager/director(s).
• Organizes conferences, seminars, or events and coordinates logistics (location, registration, fees, agenda, materials).
• Maintains departmental files, records, and databases; enters data into computer systems and distributes reports.

Skills

Microsoft Office

Education

High School diploma or GED

Associate's degree preferred

Tools

WorkDay Financials

Supply Chain Management software

Job description

Beth Israel Lahey Health seeks an experienced administrative assistant to provide secretarial and administrative support to leadership. The role is fully on-site and involves handling telephone inquiries, scheduling, correspondence, and document preparation for a department with diverse stakeholders.

The candidate should have a High School diploma or GED (Associate’s degree preferred) and 3–5 years of related work experience, with advanced Microsoft Office skills and familiarity with WorkDay