On-Site Administrative Assistant | Organized, Multitask Pro

IES Residential Inc; Webster (TX); On-site; USD 25,000 - 28,000; Full time

Job summary

IES Residential Inc. is seeking an Administrative Assistant to provide essential administrative support, ensuring efficient office operations and clear communication across departments.

Responsibilities include scheduling, document management, travel arrangements, and customer service while maintaining confidentiality and a professional, organized work environment. This on-site role is located in Webster, TX and requires 0–2 years of experience and a high school diploma.

Qualifications

• Strong organizational and time-management skills with attention to detail.
• Proficient in Word, Excel, Outlook, and PowerPoint.
• Ability to handle multiple priorities and meet deadlines in a fast-paced environment.
• Professional demeanor with confidentiality.
• Ability to pass background and motor vehicle record checks.

Responsibilities

• Schedule meetings and maintain calendars.
• Answer and direct calls and emails professionally.
• Prepare, organize, and file documents and reports.
• Assist with data entry and recordkeeping.
• Coordinate office supplies and equipment.
• Support meeting prep with agendas, materials, and notes.
• Arrange travel and prepare expense reports.
• Greet visitors and provide customer service.
• Maintain confidentiality of records and operations.
• Collaborate with team on daily office functions and projects.
• Perform additional duties as assigned.

Skills

Organizational skills

Time management

Communication skills

MS Office

Multitasking

Customer service

Teamwork

Confidentiality

Background check

Spanish

Education

High school diploma or GED

Associate degree or admin experience

Tools

MS Office suite

Job description

IES Residential Inc. is seeking an Administrative Assistant to provide essential administrative support, ensuring efficient office operations and clear communication across departments.

Responsibilities include scheduling, document management, travel arrangements, and customer service while maintaining confidentiality and a professional, organized work environment. This on-site role is located in Webster, TX and requires 0–2 years of experience and a high school diploma.