On-Site Administrative Assistant & Scheduler

IES Residential; Huntsville (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

IES Residential in Huntsville, AL is seeking an Administrative Assistant to provide essential clerical support and facilitate cross-department communication. You will handle scheduling, document management, and customer service while maintaining professionalism and organizational efficiency.

The role requires strong organizational skills, attention to detail, and proficiency with Microsoft Office. On-site work with potential for growth within a dynamic, team-focused environment.

Qualifications

• Strong organizational and time-management skills with attention to detail and accuracy.
• Excellent verbal, written, and interpersonal communication skills.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Responsibilities

• Provide administrative support to management and staff, including scheduling meetings and maintaining calendars.
• Answer and direct phone calls, emails, and other correspondence in a professional manner.
• Prepare, organize, and maintain documents, reports, and filing systems.
• Assist with data entry, recordkeeping, and maintaining accurate office information.
• Coordinate office supplies, equipment, and general administrative needs.
• Support meeting preparation, including agendas, materials, and meeting notes.
• Assist with travel arrangements, expense reports, and departmental coordination as needed.
• Greet visitors, clients, and vendors while providing excellent customer service.
• Maintain confidentiality of company records, employee information, and business operations.
• Collaborate with team members to support daily office functions and special projects.

Skills

Organizational skills

Time management

Communication skills

Customer service

Multitasking

Confidentiality

Education

High school diploma or GED

2-4 years experience

Tools

Microsoft Office

Job description

IES Residential in Huntsville, AL is seeking an Administrative Assistant to provide essential clerical support and facilitate cross-department communication. You will handle scheduling, document management, and customer service while maintaining professionalism and organizational efficiency.

The role requires strong organizational skills, attention to detail, and proficiency with Microsoft Office. On-site work with potential for growth within a dynamic, team-focused environment.