Office Operations & Admin Coordinator

IES Residential; San Antonio (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

401K with employer match

Paid time off

Life insurance

Medical, dental, vision coverage

Disability & other coverage

Job summary

IES Residential in San Antonio, TX seeks an Office Administrator to support daily office operations, coordinate departments, and handle administrative tasks with professionalism. The role requires strong organizational abilities, excellent communication, and proficiency in Microsoft Office.

Responsibilities include scheduling, reporting, file management, and onboarding support. Candidates should have a high school diploma or GED, 2–4 years of experience, and the ability to pass background

Qualifications

• Strong organizational, administrative, and multitasking skills with excellent attention to detail.
• Strong verbal, written, and interpersonal communication skills.
• Ability to manage multiple priorities and deadlines in fast-paced office environments.
• Proficiency with Microsoft Office, office equipment, and related business systems.
• Strong problem-solving, customer service, and recordkeeping abilities.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work collaboratively with employees, leadership, customers, and vendors.
• Professional demeanor and strong time management skills.
• Ability to pass pre-employment screenings such as background and motor vehicle record checks.
• English speaking, reading, and writing preferred, and required where necessary to perform job duties.

Responsibilities

• Support daily office operations and coordination between departments.
• Answer phones, respond to emails, greet visitors, and provide professional customer service.
• Maintain and organize office files, records, and reports.
• Schedule meetings and travel arrangements; coordinate calendar.
• Prepare reports, invoices, and other business documents.
• Maintain office supply inventory and ordering of materials.
• Assist with onboarding paperwork and employee records.
• Maintain accurate data entry and company records.
• Support operational reporting and process improvement initiatives.
• Uphold confidentiality and promote office efficiency.

Skills

Organizational skills

Multitasking

Communications

Microsoft Office

Data entry & records

Confidentiality & judgment

Team collaboration

Time management

Background checks

Education

High school diploma or GED

Associate's or Bachelor's preferred

Tools

Microsoft Office

Job description

IES Residential in San Antonio, TX seeks an Office Administrator to support daily office operations, coordinate departments, and handle administrative tasks with professionalism. The role requires strong organizational abilities, excellent communication, and proficiency in Microsoft Office.

Responsibilities include scheduling, reporting, file management, and onboarding support. Candidates should have a high school diploma or GED, 2–4 years of experience, and the ability to pass background